Executive Administrator

PSG Global Solutions; Marlborough (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading staffing solution provider is seeking an experienced administrative professional to provide support to the Executive Vice President of Human Resources & Administration. The role requires a minimum of 10 years of administrative experience, including 5 years supporting Executive-level personnel in a fast-paced environment. Candidates must demonstrate sound judgment, confidentiality, and possess advanced skills in MS Office. Successful applicants will thrive in a highly organized, detail-oriented environment, handling multiple priorities.

Qualifications

• 10+ years of previous administrative experience required.
• 5+ years supporting Executive level required.
• Advanced skills in MS Office software required.

Responsibilities

• Provide administrative support to the Executive Vice President.
• Manage calendar and appointments effectively.
• Screen and respond to inquiries promptly.
• Organize and maintain files efficiently.

Skills

Administrative experience

MS Word

Excel

PowerPoint

Outlook

Interpersonal skills

Communication skills

Education

Associates or Bachelor’s degree

Tools

Office equipment

Job description

Education

Associates Degree or Bachelor’s degree required.

Duties

Provide administrative support to the Executive Vice President of Human Resources & Administration. Provides support for confidential letters, memos, reports, spreadsheets, overheads, presentations etc. Independently manages calendar and schedules appointments.

• Screens and responds to email, telephone and personal inquiries; identifies sensitive issues and routes to appropriate individual.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepares logistics for meetings.
• Maintains and tracks reporting as required.
• Organizes and maintains files.
• Processes and manages PO’s and invoices.
• Completes expense reports.
• Provides support to budget process (inputs data, tracks expenses, etc.).
• Maintains confidentiality on all sensitive matters.
• Interacts with Executives’ department heads and other internal and external contacts.
• Works on adhoc projects and other duties in functional areas as needed.

Skills

10+ years previous administrative experience with 5+ years experience supporting Executive level is required. A thorough knowledge of word-processing and standard office equipment such as photocopier, facsimile machine, printers etc. is required. Must have advanced skills with MS Word, Excel, PowerPoint and Outlook.

Must have strong ability to exercise sound judgment and professional maturity.

Previous experience working with confidential data and sensitive information is required.

Complexity

Must be able to handle a high volume, fast-paced environment. Must have an ability to prioritize workflow within set protocols and procedures; individual must be capable of working on many issues simultaneously and be detailed oriented. Must demonstrate understanding and support of HR and corporate guidelines and policies. Minimum typing speed 55 wpm.

Personal Contacts

Must be able to work cooperatively as a team member. Requires excellent interpersonal and communication skills (both verbal and written). Ability to interact with internal and external contacts at all levels of management including Executives and Senior Management.

Confidential Data

Maintaining confidentiality is a critical factor in this role. All information (written, verbal, electronic, etc.) that an employee encounters while working at Sepracor is considered confidential.

Mental/Physical Requirements

Fast paced office environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.

Additional Requirements

Work hours may include meetings schedule outside of normal working hours. Demands during peak times may require work hours outside of normal working hours.

Additional Information

All your information will be kept confidential according to EEO guidelines.