Executive Administrative Support Specialist

OMNI Consulting Solutions, LLC; El Segundo (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

OMNI Consulting Solutions is seeking an Executive Administrative Support Specialist to provide high-level support to executive leadership in a fast-paced environment. The role involves managing calendars, overseeing office operations, and ensuring compliance with federal guidelines. Ideal candidates will have extensive experience in administrative support, particularly in space operations or similar fields. Join us for a chance to be part of a dynamic team and enjoy competitive benefits.

Benefits

Medical Coverage

Dental Benefits

Vision Benefits

Life Insurance

401(k) Retirement Plan with Employer Matching

Paid Time Off & Sick Leave

Company Sponsored Social Events

Qualifications

• 7+ years of experience in executive-level administrative support.
• 4+ years of experience in space operations preferred.
• Active Secret Clearance required.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Oversee daily office operations and document management.
• Guide administrative teams and support operational efficiency.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

The Executive Administrative Support Specialist is a highly skilled professional responsible for delivering advanced administrative, organizational, and operational support to senior leadership. This role plays a critical part in optimizing productivity, ensuring operational efficiency, and maintaining a high standard of service delivery in a dynamic, fast-paced environment.

The ideal candidate brings a strong background in administrative operations, exceptional organizational skills, and demonstrated experience supporting executive leadership—preferably within the space operations domain or a similarly complex industry.

Administrative Support:

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements via the Defense Travel System (DTS).

• Draft and manage executive correspondence, prepare reports and presentations, and maintain professional communication with internal and external stakeholders.

• Act as the primary point of contact (POC) for executive-level initiatives and administrative correspondence.

Office and Operational Management:

• Oversee daily office operations, including document tracking, supply management, and the maintenance of accurate and detailed records.

• Identify and implement process improvements to enhance office efficiency and workflow.

• Coordinate with cross-functional teams to support project execution and meet strategic objectives.

Document Management:

• Maintain organized, confidential records of executive-level documents in compliance with internal policies and federal guidelines.

• Handle sensitive information with discretion, ensuring security and data integrity.

Leadership and Problem-Solving:

• Guide and support administrative teams, demonstrating initiative and problem-solving skills in high-pressure situations.

• Provide strategic insight to resolve operational challenges and streamline executive support functions.

• 7+ years of experience in executive-level administrative support, with a proven ability to manage competing priorities and optimize productivity.

• 4+ years of experience in space operations or a related high-stakes industry is preferred.

• Demonstrated experience in HR coordination, including onboarding and Defense Travel System (DTS) processes.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Strong written and verbal communication skills and exceptional attention to detail.

• Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.

• Excellent interpersonal and collaboration skills with the ability to work across diverse teams.

• Strong understanding of organizational operations and leadership support best practices.

Education and Clearance Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred (or equivalent experience).

• Active Secret Clearance required at the time of application.

Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage

• Dental Benefits

• Vision Benefits

• Life Insurance

• 401(k) Retirement Plan with Employer Matching

• Fully Vested on Day 1 of Employment

• Paid Time Off & Sick Leave

• Company Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along.