Executive Administrative Support Lead

USfalcon, Inc.; Omaha (NE); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Job summary

A mid-tier professional services company located in Omaha, NE, is seeking an Executive Administrative Support contractor to provide executive-level assistance to senior managers. This role involves managing correspondence, organizing meetings, and ensuring smooth execution of schedules. The ideal candidate has extensive experience in a DoD environment, strong organizational skills, and proficiency in Microsoft Office. A Master's degree is required, and a Top Secret clearance with SCI eligibility is preferred. A comprehensive benefits package is offered, including medical and 401(k) match.

Qualifications

• 10+ years of experience providing executive-level administrative support in a DoD or government environment.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Draft documents for leadership approval and signature.
• Coordinate, document, monitor, and support meetings and conferences.
• Manage calendars, travel schedules, and office operations.

Skills

Strong organizational skills

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Ability to maintain confidentiality

Education

Master's Degree in related field

Tools

Microsoft Office Suite

Virtual meeting platforms (Teams, Zoom)

Job description

*Position Contingent Upon Award of Contract*

JOB SUMMARY

The Executive Administrative Support contractor will provide comprehensive executive-level staff support and Program Management assistance to ensure efficient operations for senior managers and organizational staff. This role is responsible for maintaining the historical and operational integrity of the Directorate by managing high-level correspondence, coordinating complex multi-agency engagements, and ensuring seamless execution of daily and travel schedules. The lead will serve as a vital link between the program office and senior stakeholders.

ESSENTIAL DUTIES

• Draft documents for leadership approval and signature; disseminate program policy and initiative guidance.
• Coordinate, document, monitor, and support meetings and conferences, including scheduling and setup for physical and virtual meetings.
• Prepare background materials, invite participants, and ensure meeting documentation (attendance logs, minutes, action items) is filed per policy.
• Maintain scheduling documents and requirements for video/online conferencing, including equipment setup instructions and maintenance logs.
• Organize and maintain historical files of key documents providing guidance from National Leadership, OSD, DOE/NNSA, Joint Staff, USSTRATCOM, and other agencies.
• Provide primary support for organizing and documenting user community forums, In Progress Reviews, working groups, O-6/Flag Officer engagements, and Combatant Commander-level reviews.
• Manage calendars, travel schedules, meetings, correspondence, and office operations; route calls and messages appropriately.
• Support delivery of GFI to senior leadership and maintain control/accountability for classified material.
• Create and maintain activity-level schedules for projects, meetings, and routine business; support system progress/status reporting by tracking and analyzing issues.
• Prepare meeting agendas, minutes, and other documentation as required.
• Coordinate distinguished visitor visits through protocol and senior staff.

REQUIRED QUALIFICATIONS

• 10+ years of experience providing executive-level administrative support in a DoD or government environment.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom, etc.).
• Experience preparing official correspondence, meeting agendas, minutes, and action tracking.
• Knowledge of DoD travel systems and processes (DTS, CBA reconciliation).
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and accountability for classified material.

PREFERRED QUALIFICATIONS

• Experience supporting senior leadership engagements and high-level meetings.
• Familiarity with DoD Financial Management Regulation (DODFMR) and travel policies.
• Prior experience in AFNWC/NCC or similar DoD organizations.
• Ability to work independently in a fast-paced, classified environment.

EDUCATION / CERTIFICATION: Master's Degree in related field

REQUIRED CLEARANCE: Top Secret w/SCI eligibility

TRAVEL: TBD

BENEFITS OFFERED: medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, EAP, parental leave, pet insurance, paid time off, and holidays.

ABOUT US: USfalcon has grown from our roots in 1984 to become a mid‑tier professional services company supporting a diverse and global customer base of DoD and Federal Agencies. We have been excelling in diverse platforms for almost 30 years and continue to be an industry leader. If you thrive in an organization that values integrity, commitment, stewardship, and service, we want to meet you. We deliver core capabilities in Aviation, Space, Information Technology, and Business Operations and continue to grow and expand our competencies, contracts and customer base, adding to our long history of supporting customer and community needs. Learn more at www.usfalcon.com/history.

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