Executive Administrative Specialist & Records Coordinator

New Mexico Highlands University Portal; Las Vegas (NM); On-site; USD 22,000 - 26,000; Full time

Job summary

New Mexico Highlands University is seeking a Senior Administrative Assistant/Records to provide administrative support to the Director of Human Resources/Payroll and staff. You will coordinate meetings, manage records, and assist with fiscal tasks while serving as a primary contact for internal and external constituencies.

The role involves supervising staff and student workers, handling sensitive information, and supporting department operations, including event planning and data management.

Qualifications

• High School Diploma or GED with at least 3 years related experience.
• Degree(s) from accredited institution may substitute experience year-for-year.
• Experience with Ellucian Banner and/or PeopleAdmin preferred.

Responsibilities

• Screen and handle telephone communications; greet visitors; act as primary liaison.
• Organizes meetings and special events; schedules, venues, agendas, and takes minutes.
• Prepares written documentation and correspondence; screens and responds to inquiries.
• Monitors and assists with fiscal administration including budgets, grants, payroll, travel, and purchasing.
• Coordinates job postings, applicant communications, and interview logistics; assists searches.

Skills

Planning and scheduling

Inventory control

Interpersonal communication

Confidentiality

Database management

Accounting principles

Office software

Leadership

Education

High School Diploma or GED

Associate’s Degree

Tools

Ellucian Banner

PeopleAdmin

Job description

New Mexico Highlands University is seeking a Senior Administrative Assistant/Records to provide administrative support to the Director of Human Resources/Payroll and staff. You will coordinate meetings, manage records, and assist with fiscal tasks while serving as a primary contact for internal and external constituencies.

The role involves supervising staff and student workers, handling sensitive information, and supporting department operations, including event planning and data management.