Executive Administrative Specialist - Police Chief

Town of Flower Mound; Flower Mound (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Town of Flower Mound seeks an Administrative Assistant II to provide high-level, confidential support to the Police Chief and Command Staff. The role manages executive scheduling, internal communications workflows, personnel documentation, event coordination, and serves as the central administrative resource for the Police Department.

The ideal candidate demonstrates sound judgment, discretion, initiative, and the ability to anticipate needs, resolve issues independently, and maintain efficient

Qualifications

• High school diploma or GED required.
• Associate degree or related field or equivalent combination of education and specialized training required.
• Minimum four years of administrative work experience required.

Responsibilities

• Prepares classified and confidential documents involving critical and sensitive situations.
• Assists the public with questions requiring knowledge of policies and procedures; directs citizens to resolution.
• Manages the Police Chief’s calendar, meetings, communications, and scheduling priorities.
• Screens and prioritizes calls, emails, and correspondence; resolves issues independently and ensures timely follow-up.
• Prepares command-level correspondence, reports, agendas, presentations, and personnel-related documentation.
• Supports departmental personnel processes including payroll, hiring packets, promotions, incentive pay, file maintenance, and exit procedures.
• Coordinates Police Department events, including swearing-in ceremonies, awards, and appreciation events.
• Oversees department policies and procedures administration.
• Conducts research and surveys; compiles and analyzes statistical data.
• Maintains confidential personnel and administrative files as records liaison.

Skills

Confidentiality

Scheduling

Communication

Records management

Multitasking

Discretion

Education

High School Diploma or GED

Associate’s Degree or related field

4 years administrative experience

Tools

Microsoft Office

Job description

Town of Flower Mound seeks an Administrative Assistant II to provide high-level, confidential support to the Police Chief and Command Staff. The role manages executive scheduling, internal communications workflows, personnel documentation, event coordination, and serves as the central administrative resource for the Police Department.

The ideal candidate demonstrates sound judgment, discretion, initiative, and the ability to anticipate needs, resolve issues independently, and maintain efficient