Executive Administrative Specialist, Oncology Services

Duke University Health System; Durham (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Duke University Health System's Duke University Hospital in Durham, NC, seeks an Executive Administrative Support professional to assist the Chief Medical Officer and VP of Cancer Services, managing calendars, coordinating meetings, preparing reports, and ensuring confidentiality in a fast-paced healthcare setting.

You will lead complex scheduling, develop executive presentations, support governance meetings, mentor staff, and help drive operational excellence across Duke Cancer Institute

Qualifications

• Five years of administrative support experience with strong organizational skills.
• Two years of post-secondary education with three years of experience.
• Equivalent combination of education and/or experience accepted.
• Advanced proficiency with Microsoft Excel; strong organizational and confidentiality skills.

Responsibilities

• Proactively manage executive calendars, travel, and meeting logistics for the CMO and VP of Cancer Services.
• Coordinate multiple high-priority calendars and maintain alignment with organizational priorities.
• Develop executive-level presentations, dashboards, and reports.
• Create and maintain complex databases with data accuracy and integrity.
• Analyze data from multiple sources and prepare summaries with actionable insights.
• Prepare minutes and agendas for governance meetings and follow through on action items.

Skills

Leadership

Critical thinking

Time management

Communication

Customer service

Data analysis

Education

High school education with five years of administrative support experience

Two years post secondary education with three years of experience

Equivalent combination of education and/or experience

Tools

Microsoft Excel

Microsoft Teams

Zoom

Job description

Duke University Health System's Duke University Hospital in Durham, NC, seeks an Executive Administrative Support professional to assist the Chief Medical Officer and VP of Cancer Services, managing calendars, coordinating meetings, preparing reports, and ensuring confidentiality in a fast-paced healthcare setting.

You will lead complex scheduling, develop executive presentations, support governance meetings, mentor staff, and help drive operational excellence across Duke Cancer Institute