Executive Administrative Specialist

Sutter County; Yuba City (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Sutter County Development Services seeks an Administrative Assistant to provide high-level administrative support to the Director and Division Program Manager. The role includes managing calendars, coordinating interviews, and handling payroll and confidential records.

The position requires four years of related experience or equivalent education, with strong skills in office software. Duties also involve budget preparation, liaison work with HR, and public information services in a county

Qualifications

• Equivalent to the completion of business or secretarial courses and at least four years of increasingly responsible secretarial or accounting experience.
• One year of clerical support to a high-level administrator is required or substitutable by job-related education on a year-for-year basis.
• Supervisory experience is desirable for some positions.

Responsibilities

• Prioritizes and maintains the department and/or division calendar; schedules appointments and arranges meetings.
• Screens visitors and incoming calls; provides information on programs and policies.
• Acts as liaison between staff and Human Resources.
• Prepares department/budget documents and assists with grants and contracts.

Skills

Office management

Secretarial work

Data entry

Budgeting basics

Payroll processing

Education

Business or secretarial courses

Tools

Word processing

Spreadsheet

Database systems

Job description

Sutter County Development Services seeks an Administrative Assistant to provide high-level administrative support to the Director and Division Program Manager. The role includes managing calendars, coordinating interviews, and handling payroll and confidential records.

The position requires four years of related experience or equivalent education, with strong skills in office software. Duties also involve budget preparation, liaison work with HR, and public information services in a county