Administrative Services Officer

Sutter County Human Resources; Yuba City (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Sutter County Development Services is seeking an Administrative Services Officer to organize and manage the department’s administrative operations, including personnel, fiscal and general business activities. The role requires extensive budgeting, grant management, and policy development within a county government context.

The position emphasizes leadership, strategic planning, and the ability to implement complex regulations while coordinating with external agencies and internal staff.

Qualifications

• Bachelor's degree and three years of experience or equivalent knowledge, skills, and abilities.
• Strong knowledge of management principles for staffing, workflow and organizational design.
• Experience developing, controlling and monitoring program budgets and financial reports.
• Ability to interpret complex laws, regulations and guidelines.
• Experience with grants, contracts, and fiscal analysis.

Responsibilities

• Directs general business operations of assigned department(s).
• Directs computer operations for all programs.
• Directs fiscal operations; prepares department budget; monitors budget; manages grants and contracts.
• Manages billing activities; administers department contracts; oversees purchasing.
• Performs time studies, cost studies and other efficiency analyses.
• Supervises and evaluates assigned non-clinical staff and handles employee performance.
• Interprets and implements fiscal/administrative laws, regulations and guidelines.
• Develops administrative policies and procedures and safety policies.
• Represents County at meetings with public agencies.
• Prepares and/or facilitates reports and correspondence.
• Performs/directs special projects as assigned.

Skills

Communication skills

Data interpretation

Supervision

Budget management

Cost allocation

Problem solving

Education

Bachelor's degree in public administration or related field

Tools

Spreadsheets

Database systems

Billing systems

Job description

Development Services is seeking an Administrative Services Officer to join their team! Under general direction, an Administrative Services Officer organizes, plans, and manages the administrative operations of a county department, including personnel, fiscal and general business activities.

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NOTICE: All correspondences, notices and invitations to test and/or interview will be via e-mail through Governmentjobs.com/NEOGOV. Please be sure to set-up your inbox to receive them or check your junk-mail to make sure you are receiving Sutter County's recruitment communications. You may also view all correspondences by logging in to your governmentjobs.com profile and clicking on the mail symbol on the top right corner.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other related duties may be required and assigned.

1. Directs general business operations of assigned department(s).
2. Directs computer operations for all programs.
3. Directs the fiscal operations of assigned department(s); prepares department budget; assists in monitoring current budget, and manages grants and contracts. Prepares grant applications, cost reports and fiscal analysis of funding program.
4. Manages billing activities; administers department contracts; oversees purchasing and claims.
5. Performs time studies, cost studies, and other studies of unit operations; makes or recommends changes to promote more efficient production.
6. Supervises and evaluates assigned non-clinical staff handling all employee concerns, directing work assignments, counseling and disciplining employees when necessary, and completing employee performance appraisals.
7. Interprets and implements fiscal/administrative laws, regulations and guidelines.
8. Researches, recommends and prepares administrative policies and procedures and safety policies and procedures. Prepares fiscal/administrative procedural manuals.
9. Recommends approval/disapproval for major purchases and repairs of existing property.
10. Represents County at meetings with public agencies.
11. Prepares and/or facilitates a variety of reports and correspondence.
12. Performs/directs special projects as assigned.

The following are the minimum qualifications for this position. Possession of these qualifications does not ensure that an applicant will be interviewed. Applications will be reviewed in comparison with all other applications received.

Knowledge of:

Thorough knowledge of principles and practices of management necessary to plan develop and direct management analysis studies related to staffing, work flow, and organizational design; the principles and practices related to the development of financial reports, budget requirements, and cost models; general knowledge of basic accounting; principles and practices necessary to develop, control, and monitor a wide variety of program budgets; statistical methods, principles and practices of personnel management; personal computer applications dealing with spreadsheets and database systems administration; knowledge of billings and statistical systems is required.

Ability to:

Develop, implement and administer cost allocation plans for a major department; use communication skills and techniques required for gathering and transmitting information at all levels of the organization; supervise and perform the collection, interpretation and evaluation of data; validate conclusions; define problem areas; define and select alternatives; coordinate and initiate action necessary to implement recommendations; make decisions and exercise independent judgment; coordinate program objectives and policies in a diverse and complex organization; supervise subordinate staff consisting of clerical, technical and professional personnel; instruct, persuade, negotiate and motivate individuals with diverse backgrounds and interests; establish and maintain effective interpersonal relations with individuals at all organizational levels; communicate effectively both orally and in writing; prepare concise, logical oral and written reports and explain policies, procedures and/or recommendations on a wide variety of management issues; interpret complex laws, regulations and guidelines; operate standard office equipment; and utilize various software programs relevant to the position.

Education and Experience:

Equivalent to the completion of a bachelor's degree from an accredited college or university in public administration, business administration or related areas and three years of experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Essential Duties require the following physical skills and work requirements:

Requires the ability to maintain mental capacity which allows the capability of exercising sound judgment and rational thinking under varied circumstances; ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; ability to see; ability to hear and communicate orally; sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculator, or other office equipment or supplies. Work is primarily performed in an office environment, and the position may require prolonged periods of computer and monitor use.

Disaster Service Workers:

All Sutter County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and/or County.

License or Certificate:

This classification may require a valid California driver's license.

NOTE: Sutter County utilizes E-Verify to confirm the eligibility of employees to work in the United States.

The County of Sutter is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Sutter County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.