Executive Administrative Specialist

Celestica; Plano (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Celestica in Plano, TX seeks an Administrator 2 to provide broad administrative, project and office support to a senior executive and departmental staff. You will manage schedules, coordinate meetings, prepare presentations, and handle travel logistics in a fast paced manufacturing office environment.

The role requires 4+ years of experience, strong communication and discretion with confidential information, and the ability to juggle multiple tasks while interacting with internal and external

Qualifications

• 4+ years of relevant professional experience, or an equivalent combination of education and hands‑on experience.
• Educational requirements may vary by geography and depend on the organization.
• Experience with confidential information and cross‑functional coordination is preferred.

Responsibilities

• Coordinates a wide variety of larger scale meetings and events on and off site including facility scheduling, logistics, agendas and participant coordination.
• Coordinates national and international travel and related arrangements.
• Receives and reviews incoming mail and messages, prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; maintains office files and databases; handles expense forms and reconciliations.
• Interacts with internal and external customers daily, providing information as needed.
• Acts as an information resource and interprets department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for reports, org charts and company guidelines; creates forms and procedures to improve efficiency.
• Leads administrative meetings and teambuilding initiatives to promote teamwork.

Skills

Google Workspace

Microsoft Office

ServiceNow

Ivalua

Education

Additional courses after High School

Job description

Celestica in Plano, TX seeks an Administrator 2 to provide broad administrative, project and office support to a senior executive and departmental staff. You will manage schedules, coordinate meetings, prepare presentations, and handle travel logistics in a fast paced manufacturing office environment.

The role requires 4+ years of experience, strong communication and discretion with confidential information, and the ability to juggle multiple tasks while interacting with internal and external