Executive Administrative Specialist

Starr Underwriting; Newport Beach (CA); On-site; Full time

Job summary

An established industry player is seeking an Executive Administrative Specialist to join their dynamic team. In this role, you will provide essential support to executives, ensuring smooth operations and effective communication across departments. Your expertise in administrative tasks, confidentiality, and data analysis will be pivotal in driving the organization forward. This position offers a chance to work in a collaborative environment where your contributions will make a real difference. With a commitment to employee wellbeing and flexible benefits, this opportunity is perfect for those looking to advance their careers while making a positive impact.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401k with Company Match

Paid Parental Leave

Wellbeing Reimbursement Account

Qualifications

• 4+ years of related experience in administrative roles.
• Skilled in business software applications and data analysis.

Responsibilities

• Provide secretarial and administrative support to executives.
• Coordinate activities between departments and manage communications.

Skills

Administrative Support

Confidentiality

Data Analysis

Communication Skills

Problem Solving

Education

Vocational Training

High School Diploma

Tools

Microsoft Office Suite

Business Software Applications

Job description

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own.

We’re actively seeking a talented Executive Administrative Specialist to join our Life New Business team in Newport Beach, CA or Omaha, NE. This position is an in-office role with aspects of hybrid.

As an Executive Administrative Specialist, you’ll move Pacific Life, and your career, forward by providing secretarial and administrative support directly to executives, managers, and/or a group of individuals, exercising confidentiality, tact, and diplomacy. You will use business software applications (e.g., word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. You will receive, screen, and direct incoming calls, visitors, mail, and email. You will maintain files, records, calendars, and diaries; typically arrange business travel, coordinate meeting arrangements, order supplies and equipment, and track expenses. You will execute special or continuous research and data analysis tasks. You will contact company personnel at all organizational levels to gather information and prepare reports. You will analyze problems, determine approaches, compile and analyze data, and prepare reports/recommendations. You will coordinate activities between departments and outside parties. At higher levels, you may coordinate the work of other assistants and clerical staff. Work may be of a critical or confidential nature.

How you’ll help move us forward:

1. Completes work with a limited degree of supervision.
2. Likely to act as an informal resource for colleagues with less experience.

The experience you bring:

1. Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience.
2. Is skilled in a range of processes, procedures, and systems to carry out assigned tasks or has developed deep skills in a single area.

What makes you stand out:

1. 4+ years of related experience
2. May require vocational training

You can be who you are.

People come first here. We’re committed to a diverse, equitable, and inclusive workforce. Learn more about how we create a welcoming work environment through Diversity, Equity, and Inclusion at www.pacificlife.com. What’s life like at Pacific Life? Visit Instagram.com/lifeatpacificlife.

Benefits start Day 1.

Your wellbeing is important. We’re committed to providing flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and a Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
• Generous paid time off options including Paid Time Off, Holiday Schedules, and Financial Planning Time Off
• Paid Parental Leave as well as an Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications, and geographic location. Also, most employees are eligible for additional incentive pay.

$36.05 - $44.06

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.