Executive Administrative Specialist

Cobb County Fire and Emergency Services; Marietta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Cobb County Fire and Emergency Services seeks an experienced administrative professional to provide secretarial support to a large division. You will manage calendars, screen communications, coordinate travel, and circulate routine information while maintaining confidentiality.

The role involves preparing official documents, supporting meetings, and assisting with data reporting and filings for department operations.

Qualifications

• High School diploma or GED required; an Associate's degree in secretarial science or office administration preferred.
• Three years of responsible experience in secretarial, office administration, customer service or similar field (municipal environment preferred).

Responsibilities

• Coordinates and provides administrative/clerical support for an assigned department/division within designated timeframes and procedures.
• Relieves management staff of routine administrative tasks and screens communications, routing responses as needed.
• Maintains calendars, schedules meetings, and coordinates travel arrangements for department staff.
• Acts as liaison between the department and other units, officials, and the public, handling routine information flow.
• Researches, compiles, and monitors administrative data; summarizes data and prepares reports.
• Distributes and processes documentation, mail, faxes, and other correspondence to appropriate personnel.
• Types, proofs, and drafts various forms, reports, and documents including logs, budgets, and contracts.
• Attends meetings, records/transcribes minutes, and distributes documentation.

Education

High School diploma or GED

Associate's degree in secretarial science or office administration

Job description

Cobb County Fire and Emergency Services seeks an experienced administrative professional to provide secretarial support to a large division. You will manage calendars, screen communications, coordinate travel, and circulate routine information while maintaining confidentiality.

The role involves preparing official documents, supporting meetings, and assisting with data reporting and filings for department operations.