Executive Administrative & Projects Partner

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Temple University’s Alzheimer Center seeks a Senior Administrative Coordinator to serve as the primary administrative and project partner to the Center Director. You will support strategic, financial, and day-to-day activities, coordinate complex projects and events, and liaison with faculty, trainees, staff, and external stakeholders.

Responsibilities include calendar management, travel planning, reports, and communications while maintaining confidential information and supporting strategic

Qualifications

• Bachelor’s degree and at least two years of progressive admin or executive support experience.
• Advanced proficiency with MS Office and related productivity software.
• Ability to manage complex calendars, projects, and deadlines in fast-paced settings.
• Strong written and verbal communication, including drafting and editing materials.
• Ability to handle confidential information with discretion and integrity.
• Demonstrated independence, initiative, and adaptability to evolving priorities.
• Excellent interpersonal skills for diverse stakeholders.

Responsibilities

• Provide comprehensive administrative support to the Center Director, including calendars, meetings, travel, reimbursements, reports, and briefing materials.
• Coordinate activities, travel, accommodations, and itineraries for leadership, visiting scholars, and speakers.
• Serve as liaison between the Center, Neural Sciences Department, and internal/external partners.
• Manage daily administrative operations including facilities, mail, supplies, and lab coordination.
• Plan and support conferences, seminars, workshops, and special events.
• Lead special projects, monitor timelines, and ensure objective delivery.
• Develop and maintain databases and performance metrics related to productivity and outcomes.

Skills

MS Office proficiency

Calendar management

Project coordination

Written and verbal communication

Discretion with confidential info

Independent work & initiative

Interpersonal collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Temple University’s Alzheimer Center seeks a Senior Administrative Coordinator to serve as the primary administrative and project partner to the Center Director. You will support strategic, financial, and day-to-day activities, coordinate complex projects and events, and liaison with faculty, trainees, staff, and external stakeholders.

Responsibilities include calendar management, travel planning, reports, and communications while maintaining confidential information and supporting strategic