Executive Administrative Partner for Tech Leaders

Pinterest; Palo Alto (CA); On-site; USD 107,825,000 - 222,011,000; Full time

Benefits offered by this job

Equity

In-office flexibility

Job summary

Pinterest is seeking an Administrative Business Partner to support senior leaders in Engineering, Product and Design. You will manage complex calendars, nurture relationships, and handle confidential matters with discretion, contributing to a well-organized, efficient leadership team in a dynamic tech environment.

This role requires at least 4 years of administrative experience, experience supporting VP/Director level executives, and strong organizational skills.

Qualifications

• Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within the tech industry.
• Confidential information handling with the utmost integrity.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Bachelor's/Master's degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

• Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Support leaders by helping track team OKRs, attend cross-functional meetings and elevate gaps or obstacles to ensure achievement of team goals.
• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners.
• Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
• Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes.
• Coordinate events and off-sites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc).
• Take charge of the leader's employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.

Skills

Calendar management

OKR tracking

Cross-functional collaboration

Relationship building

Meeting notes

Event planning

Travel coordination

Education

Bachelor's/Master's in Business Admin

Tools

Google Suite

Slack

Workday

Expensify

Navan

Job description

Pinterest is seeking an Administrative Business Partner to support senior leaders in Engineering, Product and Design. You will manage complex calendars, nurture relationships, and handle confidential matters with discretion, contributing to a well-organized, efficient leadership team in a dynamic tech environment.

This role requires at least 4 years of administrative experience, experience supporting VP/Director level executives, and strong organizational skills.