Executive Administrative Partner

Meta; Salem (OR); On-site; USD 101,000 - 145,000; Full time

Job summary

Meta is seeking an experienced Executive Administrative Partner to support a VP on the leadership team. The role requires masterful problem-solving and exceptional communication, with heavy calendar management and international travel planning. Strong relationship-building across the Meta ecosystem is essential.

This is a full-time position based in the United States. Candidates should have extensive experience supporting one or more executives, coordinating travel, and managing complex

Qualifications

• 5+ years of administrative support to executives.
• 5+ years coordinating travel logistics for executives.
• 5+ years calendar and expense report management for executives.
• Experience prioritizing multiple projects.
• Experience with Microsoft Office and Google Suite.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendar set-up and movement.
• Prepare expense reports and purchase requisitions.
• Coordinate both domestic and international travel arrangements.
• Organize space planning, strategic offsite events and team all-hands meetings.
• Build cross-functional relationships between departments.
• Partner closely with team lead admins.
• Communicate key organizational and company updates to admins and cross-functional partners.
• General office duties as needed.

Skills

Executive support

Calendar management

Travel scheduling

Expense reporting

Relationship building

Education

BA/BS

Tools

Microsoft Office

Google Suite

Job description

Summary

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Required Skills

Executive Administrative Partner Responsibilities:

1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with team lead admins
8. Communicate key organizational and company updates to admins and cross-functional partners
9. General office duties as needed

Minimum Qualifications

1. 5+ years of relevant experience providing administrative support to 1 or more executives
2. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
3. 5+ years of relevant calendar management and expense report management experience for 1 or more executives
4. Experience prioritizing multiple projects
5. Experience with Microsoft Office and Google Suite

Preferred Qualifications

1. BA/BS
2. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites
3. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
4. Experience maintaining confidentiality and discretion in all areas of work
5. Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
6. Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
7. Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

Public Compensation

$100,610/year to $144,602/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity

Meta is proud to be an Equal Employment Opportunity and Affiliation Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].