Executive Administrative Partner

Wycliffe Bible Translators USA; Orlando (FL); On-site; USD 42,000 - 48,000; Full time

Job summary

Wycliffe Bible Translators USA is seeking an Executive Administrative Partner to serve as a strategic partner to the leadership team, shaping global ministry decisions and ensuring smooth operations across departments. You will manage complex calendars, coordinate cross‑functional projects, prepare reports, and safeguard confidential information while advancing the organization's biblical goals.

A Bachelor’s degree and 3–5 years of advanced executive support experience are required; PMP

Qualifications

• Bachelor's degree in related field with 3–5 years of advanced executive administrative support experience, including project management.
• Project management certification preferred or willingness to obtain certification after hire.
• Basic HIPAA privacy awareness preferred; willing to complete HIPAA/privacy training on hire.

Responsibilities

• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging participation in Bible translation.
• Coordinate, track and support executive-level strategic projects and key initiatives.
• Provide scheduling, travel coordination and meeting support for executives, maintaining confidentiality.

Skills

Executive support

Project management

Confidentiality

HIPAA awareness

Education

Bachelor's degree

Project management certification (PMP)

Job description

What if you were more than an executive assistant—what if you became a strategic partner to leaders shaping a global mission?

At Wycliffe Bible Translators, we desire to see a day when every man, woman and child can encounter Jesus personally through Scripture in a language and format they clearly understand. Today, that vision is moving forward in powerful ways. Of the world’s roughly 7,400 spoken and signed languages, translation work is already underway in nearly 2,800. And while there are 514 known remaining languages still waiting for Bible translation to begin, each one represents an opportunity for you to serve with us as we see Scripture made available to all people!

As an executive administrative partner in the Offices of the President (OOTP), you’ll be responsible for collaborating on strategic tasks, projects and decisions with Executive Leadership Team members. Are you ready to join in this transformational work?

You’ll make an impact when you …

• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.
• Act as a liaison between executives and board members, stakeholders, or clients. Coordinate operational elements across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs.
• Develop dossiers, minutes, reports, and presentations from research and analytics and align them with branding and communication guidelines.
• Engage in effective project management to support the chief executives and advance strategic priorities.
• Coordinate, track and follow through on executive-level, strategic projects, action items and key initiatives to ensure timely completion and appropriate communication with stakeholders.
• Provide executive support to one or more designated executive leaders.
• Proactively anticipate needs and independently mitigate administrative and logistical challenges.
• Provide scheduling and meeting support and manage internal and external meeting logistics, assisting with travel, hospitality or documentation as requested.
• Coordinate operational elements across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs.
• Maintain appropriate confidentiality and demonstrate awareness of sensitive information, including basic HIPAA-related privacy considerations, when supporting staff/HR related matters.
• Complete routine administrative functions.
• Process expense reports, invoices and reimbursements accurately and in a timely manner.
• Manage complex calendars and long-term scheduling while prioritizing organizational needs.
• Monitor executive email and follow up on key items. Draft responses as requested.
• Maintain awareness of the Office of the President’s workflow and crosstrain with other administrative staff.

This job might be for you if …

• You’re passionate about praying for Bible translation work and seeing lives around the world transformed by God’s Word.
• You have a Bachelor\'s degree in a related field plus 3–5 years of advanced executive administrative support experience, including project management or an equivalent combination of education, training and experience.
• Have project management experience required; project management certification preferred or willingness to obtain certification after hire.
• Have basic understanding of confidentiality practices and HIPAA awareness preferred; willingness to complete HIPAA/privacy training upon hire as needed.
• You demonstrate the desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation (Spiritual Bona Fide Occupational Qualification).

You’ll thrive here if …

• You encounter change with resilience and flexibility.

It’s a bonus if …

• You have the following background or experience, but not required:
• Nonprofit or ministry
• Human Resources
• Bilingual or Multilingual

You must be legally authorized to work in the United States as per U.S. employment laws.

Compensation:

The hiring pay range for this position is $30.31-$34.85. The range for this position is based upon and considers Wycliffe’s non-profit ministry environment. Actual pay rate may be higher based on various factors such as qualifications, skills and experience, required training, licensure and/or certifications, budget and allocation, if applicable.