Executive Administrative & Outreach Specialist

Bonita Springs Utilities Inc; Morton Grove (FL); On-site; USD 27,000 - 39,000; Full time

Job summary

Bonita Springs Utilities Inc seeks an organized Administrative Assistant to support the Executive Director and Human Resources. Responsibilities include scheduling, document preparation, and coordinating meetings with an emphasis on confidentiality and professionalism.

The role also covers outreach activities, helping with board meetings, and creating internal communications and social media content using Canva in alignment with branding standards.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Canva or similar design tools for internal communications and social media content.
• Strong written and verbal communication skills with professional business writing.
• Knowledge of file management, recordkeeping, and document organization.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide executive-level administrative support to the Executive Director and HR.
• Coordinate Board of Directors meetings and materials; take minutes.
• Assist with outreach, community engagement, and external communications.
• Coordinate new hire benefit meetings, orientations, interviews, and recruitment activities.
• Maintain accurate physical and electronic records and organize documents.

Skills

Office procedures

MS Office

Canva

Website editing

Communication

Organization

Initiative

Interpersonal skills

Confidentiality

General office practices

Education

High school diploma or equivalent

Associate degree or higher in Business Admin/Communications

Tools

MS Office Suite

Canva

Job description

Bonita Springs Utilities Inc seeks an organized Administrative Assistant to support the Executive Director and Human Resources. Responsibilities include scheduling, document preparation, and coordinating meetings with an emphasis on confidentiality and professionalism.

The role also covers outreach activities, helping with board meetings, and creating internal communications and social media content using Canva in alignment with branding standards.