Executive & Administrative Operations Coordinator

Socket.dev; Jacksonville (FL); On-site; USD 54,000 - 76,000; Full time

Job summary

The June, Jacksonville's newest private hospitality venture, seeks an Administrative & Executive Coordinator to act as the operational backbone for the GM and leadership team. You will standardize forms, tracking tools, and communications across departments, ensuring data accuracy in PeopleVine and HubSpot.

You are highly organized, tech-fluent, and can turn scattered requests into polished, ready-to-use outputs while maintaining discretion in a fast-paced, high-touch club environment.

Qualifications

• 2+ years of experience in an administrative, executive support, or coordinator role.
• Advanced proficiency in Microsoft Excel and/or Google Sheets (formulas, pivot tables, formatting).
• Strong working knowledge of Microsoft Office / Google Workspace (Word, PowerPoint, Docs, Slides).
• Experience with CRM and membership management platforms; direct experience with PeopleVine and/or HubSpot strongly preferred.
• Excellent written communication skills, with a sharp eye for formatting and detail.
• Ability to manage confidential information with discretion.

Responsibilities

• Create, format, and maintain forms, checklists, and internal documents for use across departments (membership, operations, F&B, HR).
• Build and maintain Excel/Google Sheets trackers, budgets, and reports, comfortable with formulas, pivot tables, and clean formatting.
• Draft, proofread, and format correspondence, memos, proposals, and presentations on behalf of the General Manager and leadership team.
• Maintain templates and version control so documents stay consistent and easy to find.
• Own day-to-day data entry and upkeep in PeopleVine, ensuring member records, applications, and statuses are accurate and current.
• Manage and update HubSpot, including contact records, lists, pipelines, and campaign tracking, in coordination with Membership and Marketing.
• Flag data discrepancies, duplicate records, and workflow gaps, and help implement fixes.
• Support integration and hand-off of information between PeopleVine, HubSpot, and other internal systems.
• Prepare agendas, take meeting notes, and track follow-up action items.
• Handle correspondence and act as a first point of contact for select internal and external inquiries.
• Coordinate travel, vendor paperwork, invoicing, and other day-to-day administrative needs.
• Support onboarding paperwork and communications for new members and new hires.
• Assist with event-related administrative tasks, RSVP tracking, guest lists, and follow-up communications.
• Maintain organized digital and physical filing systems for contracts, licenses, and club records.
• Provide general administrative support to department heads as needed.

Skills

Organizational skills

Written communication

Discretion & confidentiality

Proactivity

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Google Workspace

PeopleVine

HubSpot

Job description

The June, Jacksonville's newest private hospitality venture, seeks an Administrative & Executive Coordinator to act as the operational backbone for the GM and leadership team. You will standardize forms, tracking tools, and communications across departments, ensuring data accuracy in PeopleVine and HubSpot.

You are highly organized, tech-fluent, and can turn scattered requests into polished, ready-to-use outputs while maintaining discretion in a fast-paced, high-touch club environment.