Executive Administrative Officer (NCS) - Baltimore City Recreation and Parks

Mayor and City Council of Baltimore; Maryland; Presencial; USD 79 000 - 126 000; Tempo integral

Resumo da oferta

The Mayor and City Council of Baltimore is seeking an Executive Administrative Officer to provide executive-level administrative, strategic, and operational support to the Director of Baltimore City Recreation and Parks.

As a member of the Executive Leadership Team, you will manage the Director’s calendar, prepare agendas and materials, coordinate BOE items, and serve as liaison with City agencies, officials, contractors, and stakeholders to advance department initiatives.

Qualificações

• Education requirement: bachelor's degree; master's preferred.
• Three years of relevant experience required or equivalent combination.

Responsabilidades

• Leads execution of Director-assigned special projects and strategic initiatives.
• Provides status updates and recommendations to address challenges or shifting priorities.
• Coordinates BOE agenda items with City agencies and officials; supports BOE meetings and documentation.
• Prepares agendas, briefings, reports, and meeting materials for the Director and leadership.
• Manages the Director’s calendar, correspondence, and inquiries; routes matters needing attention.
• Serves as liaison between the Director, BCRP staff, City agencies, officials and stakeholders.
• Maintains confidential records and oversees document routing and signatures.

Formação académica

Bachelor's degree (accredited)

Master's degree preferred

Descrição da oferta de emprego

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$78,588.00 - $125,740.00 Annually

Hiring Salary Range:

$78,588.00 - $102,000.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

The Executive Administrative Officer provides executive-level administrative, strategic, and operational support to the Director of Baltimore City Recreation and Parks (BCRP). As a member of the Executive Leadership Team, this position serves as a trusted advisor and liaison to the Director, executive leadership, BCRP bureaus and divisions, City agencies, elected officials, contractors, consultants, and community stakeholders.

Essential Functions

• Leads the execution of Director-assigned special projects and strategic initiatives, coordinating across bureaus and divisions to ensure project scope, timelines, resources, and deliverables are effectively managed.
• Provides regular status updates and recommendations for addressing challenges or shifting priorities.
• Serves as BCRP’s lead for Board of Estimates (BOE) functions, including preparing, reviewing, and coordinating BOE agenda items, contracts, transmittals, and supporting documentation; collaborating with BBMR, the Law Department, and other City agencies; and representing BCRP at BOE meetings and pre-BOE conferences, as needed.
• Provides executive-level support to the Director in the management and administration of the Department, including preparing agendas, briefings, reports, meeting materials, meeting notes, and follow-up items.
• Exercises independent judgment in managing the Director’s calendar, correspondence, telephone calls, inquiries, visitors, and requests for information; determine matters requiring the Director’s attention and resolves or appropriately route matters that do not require executive involvement.
• Serves as a liaison between the Director and BCRP personnel, City agencies, elected officials, regulators, contractors, consultants, and community stakeholders.
• Responds to and coordinates the resolution of inquiries and constituent concerns.
• Reviews correspondence, reports, memoranda, official documents, and other materials for accuracy, completeness, appropriateness, and quality prior to submission to the Director.
• Researches, prepares, and analyzes complex reports, presentations, and briefing materials for the Director and executive leadership for meetings with the Mayor, Deputy Mayor, Chief Administrative Officer, City Council, and other stakeholders.
• Supports the preparation and coordination of Executive Leadership Team (ELT) and Senior Leadership Team (SLT) meetings, including requesting and reviewing presentations, deliverables, and supporting materials.
• Manages the routing and tracking of documents requiring executive review and signature and maintains appropriate records and tracking systems for the Office of the Director.
• Supervises, directs, and evaluates assigned professional and administrative staff and provides guidance on daily operations, assignments, performance, and priorities.
• Maintains confidential executive records, reports, audits, Office of the Inspector General referrals, deliverables, and other critical departmental information, ensuring appropriate organization, accessibility, and confidentiality.
• Coordinates and supports Department-wide and City-wide projects, events, initiatives, executive site visits, employee recognition programs, engagement committees, and other activities on behalf of the Office of the Director.
• Collaborates with BCRP leadership and administrative staff to collect, verify, track, and maintain data and information needed for operational reports, special projects, and executive decision-making.
• Supports the management of Office of the Director communications and correspondence, including executive and departmental inboxes, internal and external communications, and responses to inquiries from City officials, employees, community members, and other stakeholders.
• Reviews and coordinates administrative matters for the Office of the Director, including timesheets, leave requests, performance evaluations, equipment and supply requests, procurement documentation, and related operational needs.
• Exercises sound judgment in managing competing priorities, identifying resources, addressing emerging issues, and making recommendations that support the goals of BCRP and the broader interests of the City and community, with an emphasis on equity.
• Performs related work and special assignments as required.

Minimum Qualifications

Education: Have a bachelor’s degree from an accredited college or university. A master’s degree is preferred.

AND

Experience: Have three years of relevant experience.

OR

Equivalency Notes: Have an equivalent combination of education and experience.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.

Financial Disclosure

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status,military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER