Executive Administrative Lead for Medical Department

University of Mississippi Medical Center; Jackson (MS); On-site; USD 28,000 - 39,000; Full time

Job summary

University of Mississippi Medical Center invites applications for a Senior Administrative Assistant to provide high-level administrative support to the Chair or Senior Leader of the department. The role involves overseeing complex tasks, managing departmental operations, and serving as a key liaison among stakeholders.

Requirements include an associate or bachelor's degree and at least three years of customer service or administrative experience.

Qualifications

• Degree (Associate or Bachelor) and three (3) years of customer service or administrative support experience.
• N/A
• Experience in administrative support services in an academic or healthcare environment.

Responsibilities

• Leadership Support: Provide comprehensive administrative support to a Chair or Senior Leader, including managing complex calendars, scheduling high-level meetings, and coordinating travel arrangements.
• Office Management: Oversee the daily operations of the department, supervise and mentor junior administrative staff.
• Strategic Communication: Handle high-level communications, including drafting and reviewing correspondence, reports, and presentations.
• Project Leadership: Lead and coordinate special projects and initiatives, ensuring timely completion and alignment with goals.
• Event Coordination: Plan and execute departmental events, conferences, and seminars, including budgeting and communication with participants.
• Financial Management: Manage budget preparation, financial reporting, and expense management.

Skills

Microsoft Office proficiency

Organization & time management

Written & verbal communication

Discretion with confidential info

Multitasking & detail orientation

Medical terminology familiarity

Leadership & supervision

Education

Associate or Bachelor degree

Tools

Microsoft Office Suite

Job description

University of Mississippi Medical Center invites applications for a Senior Administrative Assistant to provide high-level administrative support to the Chair or Senior Leader of the department. The role involves overseeing complex tasks, managing departmental operations, and serving as a key liaison among stakeholders.

Requirements include an associate or bachelor's degree and at least three years of customer service or administrative experience.