Executive Administrative & HR Coordinator

JIT Global Freight Solution P Ltd; Tacoma (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Free Food & Snacks

Wellness Resources

Job summary

Making A Difference Foundation in Tacoma, WA is seeking an Administrative Assistant/Office Manager to support the CEO and handle a broad range of HR administrative duties. You will project warmth, handle inquiries, and perform essential office coordination with a proactive team mindset.

The role requires a bachelor’s degree or equivalent, strong MS Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience required.
• Two years of clerical/administrative experience within Human Resources preferred.
• Advanced computer skills including Microsoft Office – Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft Office products.
• Must operate well in a team environment as well as perform job duties with little supervision.
• Ability to work flexible schedules including nights, weekends, and holidays.
• Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication.
• Adhere to regulatory, departmental and company policies in an ethical manner.
• Must be able to professionally handle sensitive information and maintain complete confidentiality.
• Supports HR team with additional duties and projects as needed.
• Assists with receptionist duties and special projects as needed.
• Excellent organizational and multitasking skills.
• Excellent understanding of English, both written and verbal required. Spanish experience a plus.

Responsibilities

• Answer, screen & route telephone calls and use appropriate telephone etiquette.
• Assist in responses to internal/external inquiries including letters, phone calls and coordination of in-person visits.
• Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc.
• Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently.
• Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
• Responsible for filing active and inactive employee documents and files.
• Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call.
• Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency.
• Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications.
• Other duties as assigned
• Draft letter
• Track staff and manager schedules
• Manage CEO Calendar

Skills

Team collaboration

Customer service

Communication

Discretion/confidentiality

English proficiency

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

PowerPoint

Visio

Job description

Making A Difference Foundation in Tacoma, WA is seeking an Administrative Assistant/Office Manager to support the CEO and handle a broad range of HR administrative duties. You will project warmth, handle inquiries, and perform essential office coordination with a proactive team mindset.

The role requires a bachelor’s degree or equivalent, strong MS Office skills, and the ability to multitask in a fast-paced environment.