Executive Administrative Coordinator (Remote & Bilingual)

The University of Texas at Dallas; Alaska; Hybrid; USD 48,000 - 62,000; Part time

Job summary

The University of Texas at Dallas seeks an Administrative Coordinator to provide high‑level administrative support to the Director of Sleep and Innovation Laboratories at the Center for BrainHealth. The role manages complex calendars, travel, and communications while coordinating meetings, events, and social media materials.

Ideal candidates will have a Bachelor's degree with at least three years of office administration or project management experience, and demonstrated discretion handling

Qualifications

• Bachelor's degree and 3+ years office administration or project management experience.
• Ability to handle confidential matters with discretion.
• Strong organizational and prioritization abilities.

Responsibilities

• Provide executive-level administrative support to the laboratory director, including calendar management and prioritization of meetings.
• Coordinate domestic and international travel arrangements and related documentation.
• Prepare and manage correspondence, reports, presentations, and briefing materials, including social media assets.
• Serve as primary contact for faculty, staff, students, and external stakeholders; respond professionally to inquiries.
• Coordinate meetings and events, including agendas, packets, room reservations, catering, and logistics.
• Assist in budgeting, procurement, and expense tracking, and coordinate with finance staff.

Skills

Organizational skills

Project coordination

Time management

Written communication

Verbal communication

Bilingual (Spanish)

AI tools familiarity

Education

Bachelor's degree

Tools

Claude

GPT

Gemini

Perplexity

Job description

The University of Texas at Dallas seeks an Administrative Coordinator to provide high‑level administrative support to the Director of Sleep and Innovation Laboratories at the Center for BrainHealth. The role manages complex calendars, travel, and communications while coordinating meetings, events, and social media materials.

Ideal candidates will have a Bachelor's degree with at least three years of office administration or project management experience, and demonstrated discretion handling