Executive Admin Assistant for Leadership & Ops

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 61,000 - 88,000; Full time

Job summary

University of California - San Diego Medical Centers is seeking an Administrative Assistant to provide advanced administrative and operational support to leadership teams, departments, and programs in a dynamic healthcare setting.

The role includes managing complex calendars, coordinating meetings, onboarding new hires, and supporting audit readiness with reports and dashboards to inform departmental decisions. Strong communication, confidentiality, and organizational skills are essential.

Qualifications

• Three years of administrative healthcare or relevant experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Teams).
• Strong organizational, multitasking, and time management skills.
• Ability to maintain confidentiality.
• Excellent written and verbal communication skills.
• Experience supporting senior leadership in a complex organization (e.g., higher education, healthcare).
• Experience with enterprise systems such as Oracle, Concur, or similar.

Responsibilities

• Provide advanced administrative support to leadership teams, departments and programs.
• Manage complex calendars and coordinate meetings.
• Support onboarding activities for new hires.
• Review, monitor and reconcile timecards.
• Maintain employee and regulatory documentation; support audit readiness.
• Prepare reports, dashboards, and correspondence to support decision-making.

Skills

Healthcare admin experience

Microsoft Office

Organization & multitasking

Confidentiality

Written & verbal communication

Tools

Oracle

Concur

Job description

University of California - San Diego Medical Centers is seeking an Administrative Assistant to provide advanced administrative and operational support to leadership teams, departments, and programs in a dynamic healthcare setting.

The role includes managing complex calendars, coordinating meetings, onboarding new hires, and supporting audit readiness with reports and dashboards to inform departmental decisions. Strong communication, confidentiality, and organizational skills are essential.