Executive Administrative Coordinator for VP Admin & Finance

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 28,000 - 41,000; Full time

Job summary

Montana State University is seeking an Administrative Coordinator to provide high level administrative and operational support to the VP Admin and Finance Office, Staff Senate, and sub-units of the division. If you enjoy delivering exceptional customer service in a dynamic setting with changing priorities, we want to hear from you!

The position requires strong multitasking, communication, and organizational skills to ensure smooth operations, meetings, travel, reimbursements, and BOR agenda

Qualifications

• Progressively responsible administrative/office management experience.
• Demonstrated ability to support multiple people with interruptions and frequent changes in priorities.
• Experience interpreting and explaining detailed information verbally and in writing.
• Experience reading and interpreting financial reports and maintaining fiscal records.
• Proficiency with standard workplace software, especially spreadsheets, word processing, and presentations.

Responsibilities

• Provide exceptional customer service and manage the office as the point person for general inquiries.
• Provide high level administrative support for leaders and subunits (meetings, travel plans and reimbursements, preparation of BOR agenda items).
• Manage the Office Equipment Replacement Program and maintain the program database; oversee inventory of equipment.
• Serve as Building Supervisor and Emergency Coordinator for Montana Hall, as the single point of contact for communications and access/security.
• Webpage development and maintenance: review and update unit websites and create new content/pages.
• Work on special projects and serve on committees as appropriate.

Skills

Office management

Administrative support

Communication

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Montana State University is seeking an Administrative Coordinator to provide high level administrative and operational support to the VP Admin and Finance Office, Staff Senate, and sub-units of the division. If you enjoy delivering exceptional customer service in a dynamic setting with changing priorities, we want to hear from you!

The position requires strong multitasking, communication, and organizational skills to ensure smooth operations, meetings, travel, reimbursements, and BOR agenda