Executive Administrative Coordinator for Dean’s Office

Harvard University; Massachusetts; On-site; USD 65,000 - 90,000; Full time

Job summary

Harvard University’s Harvard T.H. Chan School of Public Health seeks a Senior Administrative Coordinator to provide high‑level executive support, complex project management, and cross‑department coordination in a fast‑paced office.

Reporting to the Deputy Chief of Staff and serving as a liaison within the dean’s office, you will manage calendars, prepare briefing materials, and coordinate meetings with senior leadership.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 5+ years of experience supporting senior leaders or equivalent administrative roles.
• Proficiency with Microsoft Office suite (Word, Excel, SharePoint, OneDrive, Outlook).
• Ability to handle confidential information with discretion and sound judgement.
• Attention to detail and ability to anticipate office needs and conflicts.
• Strong written and verbal communication skills and professional relationship building.

Responsibilities

• Coordinate with the dean’s office to communicate evolving priorities from the Dean and Chief of Staff.
• Train and back-up the Senior Executive Assistant to the Dean.
• Provide executive-level staffing for leadership meetings and note-taking.
• Prepare briefing materials, talking points, and checklists for COS meetings.
• Develop project management plans and administrative systems for high volumes of deliverables.
• Coordinate internal office events and meetings, including agendas, venues, budgets, and food services.
• Manage confidential correspondence and propose replies for approval.
• Support recruitments, onboarding, and IT setup; assist with job postings as needed.
• Maintain organized, confidential filing systems and track action items.
• Identify opportunities to improve administrative processes across the office.

Skills

Executive support

Project management

Scheduling

Confidentiality

Communication

Organization

Cross-dept coordination

Stakeholder relations

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Word

Excel

SharePoint

OneDrive

Outlook

Job description

Harvard University’s Harvard T.H. Chan School of Public Health seeks a Senior Administrative Coordinator to provide high‑level executive support, complex project management, and cross‑department coordination in a fast‑paced office.

Reporting to the Deputy Chief of Staff and serving as a liaison within the dean’s office, you will manage calendars, prepare briefing materials, and coordinate meetings with senior leadership.