Executive Administrative Coordinator – Community Services

County-of-Volusi; DeLand (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The County of Volusia in DeLand, FL seeks a Senior Administrative Assistant to support the Community Services Department. The role includes coordinating administrative processes, maintaining calendars, gathering information, and assisting with division operations.

You will interact with internal and external customers, handle correspondence, and ensure accuracy in documents and reports. Requirements include a high school diploma or GED with five years of executive secretarial experience,

Qualifications

• Graduation from high school or GED with five years of progressively responsible executive secretarial experience.
• Three years as secretary to a public official, high level administrator, or director of a complex organization.
• Valid driver's license required; Florida license within 30 days of hire.
• May be substituted by an equivalent combination of education and experience.

Responsibilities

• Functions as an executive aide in a complex division or activity.
• Coordinate administrative and/or clerical activities within a unit.
• Draft, edit correspondence; manage calendars; organize high-level meetings.
• Process invoices, division purchases, and direct payment vouchers.
• Monitor budgets and deadlines; respond to emergencies.
• Develop systems, forms, and procedures; maintain files and reports.

Skills

Customer service

Communication

Administrative support

Microsoft Word

Excel

PowerPoint

Independence

Office equipment handling

Education

High school diploma or GED

Tools

Microsoft Word

PowerPoint

Excel

Job description

The County of Volusia in DeLand, FL seeks a Senior Administrative Assistant to support the Community Services Department. The role includes coordinating administrative processes, maintaining calendars, gathering information, and assisting with division operations.

You will interact with internal and external customers, handle correspondence, and ensure accuracy in documents and reports. Requirements include a high school diploma or GED with five years of executive secretarial experience,