Executive Administrative Coordinator – Academic Office

Hamline University; St. Paul (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Hamline University is seeking an Administrative Coordinator to support the Provost, COO, and Dean of the Faculty. You will manage calendars, office operations, and confidential communications, acting as the first point of contact for the Provost’s Office and coordinating travel, meetings, and documentation.

This role requires discretion, strong writing and interpersonal abilities, and proficiency with Office software, Workday, and board management tools.

Qualifications

• High school diploma or GED; 1–3 years senior admin experience.
• Ability to craft timely, cogent, professional communications for Provost’s use.
• Experience handling confidential information; FERPA awareness.

Responsibilities

• Manage the COO’s and Provost’s schedules, book meetings, and coordinate travel.
• Prepare briefing materials, reports, and correspondence for leadership.
• Greet visitors, screen calls, manage appointments, and liaison with staff.
• Draft talking points and presentations; support campus communications.
• Coordinate events for the COO, Provost, and Dean of Faculty; ensure confidentiality.

Skills

Confidentiality

Communication skills

Organization

Prioritization

Problem solving

Office procedures

FERPA knowledge

Policy familiarity

Diversity experience

Microsoft Office

G-Suite

Workday

BoardEffect

Raiser’s Edge

Education

Bachelor’s degree

High school diploma or GED

Tools

Microsoft Office

G-Suite

Workday

BoardEffect

Raiser’s Edge

Job description

Hamline University is seeking an Administrative Coordinator to support the Provost, COO, and Dean of the Faculty. You will manage calendars, office operations, and confidential communications, acting as the first point of contact for the Provost’s Office and coordinating travel, meetings, and documentation.

This role requires discretion, strong writing and interpersonal abilities, and proficiency with Office software, Workday, and board management tools.