Executive Administrative Coordinator

Community College of Rhode Island; Warwick (RI); On-site; USD 50,000 - 60,000; Full time

Job summary

Community College of Rhode Island in Warwick seeks an experienced administrative professional to assist the head of a department by handling routine duties and coordinating clerical and financial tasks essential to the department's operations.

The role involves planning and supervising office activities, gathering information for decisions, preparing the annual budget, and representing the head in meetings with external partners.

Qualifications

• Knowledge of office management principles and practices.
• Familiarity with requisitioning, disbursing and budgeting control processes.
• Ability to interpret and apply rules and regulations.
• Ability to supervise clerical and fiscal staff.

Responsibilities

• Relieve the head of routine administrative duties related to the department’s work.
• Plan, organize and supervise clerical and office activities; coordinate workflow.
• Gather information for use in important administrative decisions.
• Conduct administrative studies and recommend policy changes.
• Represent the head in meetings with the public, other departments or agencies.
• Relieve a superior of administrative detail including contacting officials for information.
• Handle important and routine correspondence.
• Assist in preparing the annual budget and supervise its execution.
• Supervise and participate in processing and maintaining financial, personnel or other records.
• Be responsible for safekeeping of bonds or securities deposited with the department.
• Requisition office supplies and equipment.
• Do related work as required.

Skills

Office management

Budgeting

Public administration

Supervisory skills

Administrative analysis

Education

Bachelor's degree in business or public administration

Experience supervising large office staff

Job description

Community College of Rhode Island in Warwick seeks an experienced administrative professional to assist the head of a department by handling routine duties and coordinating clerical and financial tasks essential to the department's operations.

The role involves planning and supervising office activities, gathering information for decisions, preparing the annual budget, and representing the head in meetings with external partners.