Executive Administrative Assistant to VP & Regional Manager

Rising Ground; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

11 Paid Holidays

Paid Sick Time

Paid Vacation

Paid Personal days

Job summary

Rising Ground seeks an organized administrative professional to support the Vice President and Regional Manager, supervise staff, and manage daily office operations in Brooklyn. The role includes billing, data entry, and coordinating devices for staff, with opportunities to contribute to special projects.

The position requires an AA/HS diploma or GED, fast typing, and strong MS Office skills, plus solid written and oral communication.

Qualifications

• AA degree or HS diploma or GED equivalent.
• Typing 50–60 words per minute with accuracy.
• Proficiency in MS Office: Word, Excel, PowerPoint, and CONNECTIONS.
• Strong written and oral communication and good organizational skills.

Responsibilities

• Provide primary support to Vice President and Regional Manager.
• Supervise Case Aide and Transportation Specialist.
• Maintain office equipment and order supplies.
• Assist with Special Projects from leadership.
• Process department billing and petty cash for Brooklyn Office.
• Word processing, data entry, and case updates in LEWIS.
• Coordinate device logistics for staff and liaise with MIS.

Skills

Typing speed 50-60 WPM

MS Office proficiency

Written and verbal communication

Organizational skills

Education

AA/HS Diploma/GED

Tools

Word

Excel

PowerPoint

CONNECTIONS

Job description

About Rising Ground

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City.

About Rising Ground

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 72,000 individuals annually. We do this through 101 programs across 138 sites, throughout New York City and Westchester. Our strong belief and commitment to diversity is shown not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in New York City.

What You’ll Do

• Provide primary support to Vice President and Regional Manager.
• Supervise Case Aide and Transportation Specialist.
• Keep all office equipment operational and order all office supplies.
• Assist with all Special Projects handed down from Vice President and Regional Manager.
• Process all departmental billing, and petty cash account for Brooklyn Office.
• Word processing, data entry and typing – which includes cases changes in LEWIS.
• Place orders for office supplies, metro cards for bio-parent transportation
• Review/Update Social Work Caseload list for accuracy twice a month.
• Archive all discharge case records/files.
• Register all current and new EFFC staff for trainings through ACS Workforce Institute and Human Services Learning Center (HSLC).
• Process Personnel Action Forms (PAF) and job requisition forms.
• Schedule candidates for interviews and retrieve all supporting documents.
• Coordinate laptop and mobile phones for all EFFC staff with the MIS Department.
• All other duties as assigned by Regional Manager of EFFC.
  
  

Requirements / Qualifications

AA degree and or High School Diploma and or General Education Diploma (GED)

• Type 50 to 60 WPM
• Proficiency in MS Office Programs: Word, Excel, PowerPoint, CONNECTIONS, etc.
• Excellent writing and oral communication skills, good organizational skills.
  
  

Benefits Offerings Includes

11 Paid Holidays

Paid Sick Time

Paid Vacation

Paid Personal days

Insurance Coverage

Medical -3 plan options

Dental - 2 plan options

Vision - 1 plan option

Equal Employment Opportunity Statement

It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.