Executive Administrative Assistant to VP

Northrop Grumman; Roy (UT); On-site; USD 68,000 - 114,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Relocation assistance

Job summary

Northrop Grumman Defense Systems in Roy, Utah, is seeking an Administrative Assistant to the VP of Engineering to provide high-level support, manage complex calendars, coordinate travel, prepare executive communications, and liaise with internal and external stakeholders in a fast-paced, confidential environment.

The ideal candidate has a High School diploma with 10+ years of senior leadership support, strong MS 365 skills, and proven discretion.

Qualifications

• High School diploma or GED with at least 10 years supporting senior leadership.
• Proven ability to manage calendars, travel, and executive communications.
• Strong written and verbal communication, and discretion.

Responsibilities

• Manage complex calendars, including meetings and materials.
• Coordinate domestic and international travel arrangements.
• Plan leadership meetings, town halls, and events with logistics.
• Prepare, edit, and format executive documents and presentations.
• Screen and route emails and calls; act as liaison for the executive.
• Track action items and deadlines for leadership.
• Process expense reports and purchasing requests per procedures.

Skills

Calendar management

Communication skills

Organizational skills

Gatekeeping/liaison

Discretion/confidentiality

Education

High School diploma or GED

Tools

Microsoft 365

Workday

Concur

Job description

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 25% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Defense Systems is seeking an Administrative Assistant to the VP of Engineering. This position will be located in Roy, UT.

The position requires a self-motivated professional who will provide high-level administrative and operational support to the Defense Systems Sector VP of Engineering and the broader leadership team. This role manages complex calendars, coordinates senior-level meetings and events, prepares executive-level communications and presentations, and serves as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, exercises sound judgment and can effectively manage multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Essential Functions

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.
• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow-up actions).
• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy and professionalism.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and elevate issues as needed.
• Track and support completion of action items, deadlines, and recurring deliverables for the executive and leadership team.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records-management requirements.
• Build and maintain effective working relationships with internal partners and external stakeholders, representing the executive with professionalism and discretion.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Anticipating the executive needs and ability to solve complex operational bottlenecks independently.
• Support special projects and ad-hoc assignments as requested by the executive or HR/leadership.

Basic Qualifications

• High School diploma/GED with a minimum of 10 years related work experience, including a minimum of 6 years of experience supporting senior leadership.
• Demonstrated proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication skills, with the ability to draft and edit professional correspondence and presentations with an ability to act as effective gatekeeper and liaison
• Excellent organizational skills and attention to detail; able to prioritize and manage multiple tasks with competing deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong interpersonal skills and customer-service orientation, with the ability to work effectively across all levels of the organization.
• Ability to obtain and maintain a Secret security clearance.

Preferred Qualifications

• Experience supporting C‑suite or VP-level leaders in a large, matrixed organization.
• Familiarity with Workday and Concur
• Experience coordinating large meetings, offsites, or events.
• Demonstrated ability to anticipate needs, take initiative, and work with minimal supervision.
• Experience in budgeting
• Experience in an engineering, aerospace/defense, or highly regulated environment is a plus.
• Current active Secret security clearance.

Primary Level Salary Range

$68,300.00 - $113,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO.

U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.