Administrative Assistant 4

Northrop Grumman; San Diego (CA); On-site; USD 44,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays

Paid time off

Job summary

Northrop Grumman Aeronautics Systems in San Diego, CA is seeking an Administrative Assistant 4 to support the Software Center of Technical Excellence. This onsite role provides proactive support to the Senior Director and the organization, handling confidential tasks and coordinating leadership activities.

Typical duties include preparing materials for leadership meetings, travel scheduling, expense reports, and event coordination.

Qualifications

• High School Diploma with 6+ years administrative experience; or Associate's degree with 4+ years; or Bachelor's with 2+ years.
• Experience as an assistant to a manager, executive or professional office.
• Proficiency with Microsoft Office products (Outlook, Word, Excel).
• Ability to obtain and maintain a U.S. government Secret clearance and SAP clearance.

Responsibilities

• Handle highly confidential information and support executive staff.
• Prepare meeting materials and coordinate leadership discussions.
• Schedule travel, manage calendars, and track expenses.
• Provide on-site support at Northrop Grumman facilities.
• Support employee engagement activities and program events.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Confluence

Job description

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join the team of qualified individuals in the Software Center of Technical Excellence. This role is located onsite in San Diego, CA.

The Software Center of Technical Excellence administrative assistant provides proactive support to the Software Center of Technical Excellence Senior Director as well as the Software Center of Technical Excellence organization.

Key Responsibilities

• Handling details of a highly confidential and critical nature
• Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals
• Preparing presentation materials for leadership meetings
• Making high level contacts of a sensitive nature inside and outside the company
• Scheduling, coordinating, and facilitating meeting(s) & resolving scheduling conflicts for the Software Center of Technical Excellence Senior Director and direct reports
• Schedule business travel & submit expense reports
• Provide on-site assistance to software organization at one of the Northrop Grumman facilities.
• Track, manage & follow-up on skill-based training for the software organization
• Coordinate and execute employee engagement activities
• Operating independently to meet requirements of leadership team and offering expertise to assist other functions within organization
• Assisting events and activities of major organization initiatives
• Report generation and compilation
• Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

You’ll be a great fit if you are a self‑motivated, collaborative executive assistant who thrives in a fast‑paced environment and helps create a positive working atmosphere. You serve as a trusted advisor, work in partnership with others, and bring a positive, can‑do attitude to your role. You have a demonstrated ability to drive projects to completion while managing multiple priorities, along with excellent interpersonal skills that enable you to work effectively with all levels of management. You are exceptionally organized, able to prioritize work and follow through on commitments, can anticipate organizational business needs, and genuinely enjoy helping your team succeed.

We offer flexible work arrangements, 9/80 work schedule with every other Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

Basic Qualifications

• High School Diploma and 6 years of relevant experience in the administrative professional field; or Associate's degree and 4 years of relevant experience in the administrative professional field; or Bachelor's degree and 2 years of relevant experience in the administrative professional field
• Prior experience as an assistant to a manager, executive and/or professional office
• Experience with Microsoft office products, such as Outlook, Word and Excel
• Must have the ability to obtain and maintain a U.S. government Secret clearance
• Must have the ability to obtain and maintain Special Access Program (SAP) clearance, within a reasonable period of time as determined by business needs

Preferred Qualifications

• Current U.S. government Secret or Top Secret clearance
• Special Program Access
• Bachelor's or Associate's degree
• Strong verbal and written communication skills
• Ability to understand business objectives, priorities
• Ability to anticipate and be proactive
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
• Self-starter; driven & excited and motivated to support the organization
• Proficiency with Microsoft PowerPoint
• Experience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)
• Prior experience with Atlassian tools, such as Confluence
• Comfortable working in a fast-paced environment
• Experience with proofreading and correcting documents for grammatical errors
• Demonstrated ability to manage multiple administrative projects and initiatives
• Experience with preparing expense reports

This is an hourly, non-exempt position

Pay Range: $32.02 - $53.37

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.