Executive Administrative Assistant to the Commissioner

Division-of-Administration; Baton Rouge (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Division of Administration in Louisiana seeks an experienced administrative professional to serve as the first point of contact for the Office of the Commissioner. The role supports the Commissioner, Deputy Commissioner, and several senior staff, handling confidential matters and coordinating statewide programs.

The incumbent will manage visitors, phone inquiries, mail, records, procurement, and COOP documentation, while ensuring accuracy and regulatory compliance across agency systems.

Qualifications

• Four years of experience in administrative services.

Responsibilities

• Receives visitors and directs them to the appropriate staff.
• Handles highly confidential, time‑sensitive information with discretion.
• Receives, reviews, and forwards documents for compliance and processing.
• Maintains databases and generates periodic reports for program coordinators and leadership.
• Coordinates procurement, inventory, and mail handling for the Office of the Commissioner.

Skills

Administrative support

Customer service

Communication

Record keeping

Job description

Division of Administration in Louisiana seeks an experienced administrative professional to serve as the first point of contact for the Office of the Commissioner. The role supports the Commissioner, Deputy Commissioner, and several senior staff, handling confidential matters and coordinating statewide programs.

The incumbent will manage visitors, phone inquiries, mail, records, procurement, and COOP documentation, while ensuring accuracy and regulatory compliance across agency systems.