Executive Administrative Assistant to the Assistant Superintendent

Coatesville Area School District; Thorndale (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

Coatesville Area School District in Thorndale, PA is seeking an Executive Administrative Assistant to the Assistant Superintendent. The role provides confidential executive support, attends meetings, and handles minutes, communications, and district-wide activities.

The ideal candidate will have college credits or a degree, proficiency in Microsoft Office, and strong organizational skills. Clearances are required for external candidates and experience with district reporting is a plus.

Qualifications

• College credits or degree required
• Skills assessment will be given
• Proficient with Microsoft Office Suite; advance training in office technology essential

Responsibilities

• Gathers and summarizes data to prepare monthly school board reports and agendas.
• Edits documentation from administrators and incorporates it into agendas, presentations or reports as appropriate.
• Manages communication on behalf of the Coatesville Area School District, such as screens telephone calls, writes letters, meets with visitors, answers routine questions, and furnishes information when necessary. Directs calls and emails to appropriate departments.
• Facilitates arrangements for meetings held by the Assistant Superintendent.
• Plans school district wide events as directed by the Assistant Superintendent.
• Proofreads publications and reports from other departments and makes suggestions for improvements as needed.

Education

College credits or degree required

Tools

Microsoft Office Suite

Office technology

Job description

Executive Administrative Assistant to the Assistant Superintendent

Coatesville Area School District DISTRICT OFFICE - Thorndale, Pennsylvania Open in Google Maps

This job is also posted in Coatesville Area School District

Job Details

Job ID: 5989090
Application Deadline: Nov 24, 2026 11:59 PM (Eastern Standard Time)
Posted: Nov 10, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

This position performs full executive confidential functions as the administrative assistant to the Assistant Superintendent. This position is also responsible for communication duties including attending meetings, taking and transcribing minutes and attending evening and community functions.

Essential Job Responsibilities:

• Gathers and summarizes data to prepare monthly school board reports and agendas.
• Edits documentation from administrators and incorporates it into agendas, presentations or reports as appropriate.
• Manages communication on behalf of the Coatesville Area School District, such as screens telephone calls, writes letters, meets with visitors, answers routine questions, and furnishes information when necessary. Directs calls and emails to appropriate departments.
• Facilitates arrangements for meetings held by the Assistant Superintendent.
• Plans school district wide events as directed by the Assistant Superintendent.
• Proofreads publications and reports from other departments and makes suggestions for improvements as needed.
• Gathers, enters, and assesses the accuracy of data reported in federal, state, and local reports.
• Incorporates information from research into reports and presentations as needed, using proper format, appropriate graphics, and multi-media resources.
• Communicates Assistant Superintendent’s instructions or directions to individuals or departments as assigned.
• Maintains database(s) for important events, and help with letters, mailings, etc.
• Assists other Executive Administrative Assistants when necessary.
• Edits, creates, and uses information gathered to promote the school district.
• Maintains files and records pertaining to federal programs, district curriculum, student climate and belonging, and Act 48 credits.

• Assists Assistant Superintendent with meeting Federal Program requirements and deadlines throughout the year.

• Initiates and drafts response letters on behalf of the Assistant Superintendent.

• Coordinates communication and support services provided to non-public schools.
• Reviews and tracks department budget and expenses.
• Process staff reimbursements and timesheets.
• Track and support teacher induction.
• Coordinate student teacher placements district wide.
• Orders curriculum materials, resources, and supplies.
• Coordinates professional development activities district wide.
• Administers various systems used by the departmental and the teaching staff (i.e. Frontline).

• Attends meetings and take electronic minutes as necessary or assigned. Prepares minutes in electronic format.
• Composes routine letters and memoranda independently.
• Perform other job-related duties as assigned by the Assistant Superintendent

Qualifications:

• College credits or degree required
• Skills Assessment will be given
• Proficient with Microsoft Office Suite; advance training in office technology essential

External Candidates:Youmust upload required clearances. This includes the Act 34 (State Criminal Clearance), Act 151 (Child Abuse) and Act 114 (FBI Clearance). All Clearances must be within 1 year of application date. Candidates not providing updated clearances will not be considered for employment

Position Type: Full-Time

Job Requirements

Contact Information

• Human Resources
• 3030 CG Zinn Road
• Thorndale, Pennsylvania 19372
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.