Executive Administrative Assistant to County Administrator

Seward County, Kansas; Liberal (KS); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Seward County, Kansas is seeking an Administration Executive Assistant to support office operations for the County Administrator and staff. The role involves routine administrative, clerical, and technical tasks to ensure timely performance of duties and accurate records.

Responsibilities include preparing letters and agendas, organizing meetings, handling purchasing and supplies, maintaining files and calendars, and ensuring compliance with policies and procedures.

Qualifications

• Proven work experience as an Administration Assistant or similar role.
• Proficiency in MS Office, especially Excel and Word.
• Strong time management and prioritization skills.
• Attention to detail and problem-solving abilities.
• Outstanding written and verbal communication.
• High school diploma; 5 years in Office Administration advantageous.

Responsibilities

• Prepares routine and non-routine letters, agendas, memoranda, forms and other correspondence.
• Types, proof reads, assembles and distributes agendas for County Commission and other meetings.
• Sets up and tears down Commission meetings and other sessions.
• Prepares purchase orders and conducts vendor research.
• Maintains inventory and orders office supplies.
• Handles credit card accounts and correspondence for Administration, HR and Commissioners.
• Maintains bidding, ordering and tracking of paper supplies for all departments.
• Assists with annual budget research and assembles budget packets.
• Prepares and distributes monthly County Commission calendar.
• Distributes mail to the County Administrator, HR staff and Commissioners.
• Types documents for legal publications and press releases.
• Maintains Board books and the board applications process.
• Updates Seward County insurance policies as directed.
• Coordinates scheduling, travel arrangements and reservations.
• Receives and screens calls, mail and visitors; resolves non-routine inquiries.
• Updates official Seward County website and Facebook page.
• Ensures compliance with laws and ordinances.
• Performs other duties as assigned.

Skills

Time management

Attention to detail

Communication

Education

High school diploma

Tools

MS Excel

MS Word

Job description

Seward County, Kansas is seeking an Administration Executive Assistant to support office operations for the County Administrator and staff. The role involves routine administrative, clerical, and technical tasks to ensure timely performance of duties and accurate records.

Responsibilities include preparing letters and agendas, organizing meetings, handling purchasing and supplies, maintaining files and calendars, and ensuring compliance with policies and procedures.