Administration Executive Assistant

Seward County, Kansas; Liberal (KS); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Seward County, Kansas is seeking an Administration Executive Assistant to support office operations for the County Administrator and staff. The role involves routine administrative, clerical, and technical tasks to ensure timely performance of duties and accurate records.

Responsibilities include preparing letters and agendas, organizing meetings, handling purchasing and supplies, maintaining files and calendars, and ensuring compliance with policies and procedures.

Qualifications

• Proven work experience as an Administration Assistant or similar role.
• Proficiency in MS Office, especially Excel and Word.
• Strong time management and prioritization skills.
• Attention to detail and problem-solving abilities.
• Outstanding written and verbal communication.
• High school diploma; 5 years in Office Administration advantageous.

Responsibilities

• Prepares routine and non-routine letters, agendas, memoranda, forms and other correspondence.
• Types, proof reads, assembles and distributes agendas for County Commission and other meetings.
• Sets up and tears down Commission meetings and other sessions.
• Prepares purchase orders and conducts vendor research.
• Maintains inventory and orders office supplies.
• Handles credit card accounts and correspondence for Administration, HR and Commissioners.
• Maintains bidding, ordering and tracking of paper supplies for all departments.
• Assists with annual budget research and assembles budget packets.
• Prepares and distributes monthly County Commission calendar.
• Distributes mail to the County Administrator, HR staff and Commissioners.
• Types documents for legal publications and press releases.
• Maintains Board books and the board applications process.
• Updates Seward County insurance policies as directed.
• Coordinates scheduling, travel arrangements and reservations.
• Receives and screens calls, mail and visitors; resolves non-routine inquiries.
• Updates official Seward County website and Facebook page.
• Ensures compliance with laws and ordinances.
• Performs other duties as assigned.

Skills

Time management

Attention to detail

Communication

Education

High school diploma

Tools

MS Excel

MS Word

Job description

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Administration Executive Assistant

Liberal KS

Posted 2 months ago

Job Summary

We are seeking an Administration Executive Assistant to support our office operations, providing a variety of routine and occasionally some complex administrative, clerical and technical work in assistance to the County Administrator and supporting staff; performing day-to-day tasks necessary to ensure accurate and timely performance of duties.

Essential Functions

• Prepares routine and/or non-routine letters, agenda, memoranda, forms and other correspondence
• Types, proof reads, assembles and distributes agendas and agenda packets for County Commission and other meetings
• Required to set up and tear down Commission meetings, Department Head meetings and other special work sessions
• Prepares purchase orders and does vendor research
• Maintains inventory and ordering of office supplies
• Maintains credit card accounts and correspondence with credit card company for Administration, H.R. and Commissioners
• Maintains bidding, ordering and tracking of paper supply for all County Departments
• Assists with research for annual budget preparation and assembles budget packets for budget workshops
• Prepares and distributes monthly County Commission calendar
• Distributes mail to the County Administrator, Human Resources staff and County Commissioners
• Types documents for legal publications and new releases
• Maintains the appointed Board book and the application process for those Boards
• Maintains, updates and initiates any changes necessary with Seward County insurance policies, as directed
• Coordinates scheduling for appointments, meetings, conferences, etc.; makes travel arrangements; confirms appointments and/or reservations, as required
• Receives and screens calls, mail and visitors; responds to inquiries and initiates fact-finding to resolve issues of a non-routine nature
• Updates and maintains official Seward County website and Facebook page
• Enforces and maintains compliance with all federal, state and local laws and ordinances
• Performs other duties as assigned or deemed necessary
• Complies with all organizational and departmental policies and procedures
• Operates all job-related equipment, machinery, tools and other aids as required or needed
• Protects and maintains any confidential information you have access to, whether oral, written, or electronic

Qualifications

• Proven work experience as an Administration Assistant, Administrative Assistant, or similar role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Strong time management skills and the ability to prioritize work effectively.
• Attention to detail and excellent problem-solving skills.
• Outstanding written and verbal communication skills.
• High school diploma; 5 years of qualifications in Office Administration are advantageous.

Benefits

• Competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

Selection Process

Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are typically carried out by the relevant departments.

All qualified applicants are encouraged to apply

More information about Seward County jobs can be found at www.sewardcountyks.org/jobs.

Seward County is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.