Executive Administrative Assistant to CEO & Board Liaison

Theuniversityunion; Ann Arbor (MI); On-site; USD 56,000 - 70,000; Full time

Job summary

The Executive Administrative Assistant role at the Ann Arbor Area Transportation Authority provides executive-level administrative support to the Deputy CEO, Finance and Administration, and manages a range of office functions. The position requires handling confidential information, coordinating meetings, and ensuring timely communications with the Board of Directors and government officials.

Applicants should have an associate degree and 3–5 years of executive-level experience, with strong MS

Qualifications

• Certificate or Associates Degree in Business Administration or Office Management or equivalent combination of education and experience.
• Three to five years’ administrative experience at the executive level.
• Proficiency with MS Office Suite and Adobe Acrobat; solid knowledge of office procedures.

Responsibilities

• Provide executive-level administrative assistance to the Deputy CEO, Finance and Administration.
• Manage the DCEO’s schedule and calendar; arrange appointments and ensure efficient use of time.
• Coordinate meetings; prepare materials and minutes; ensure proper record-keeping.
• Screen and respond to emails, phone, and mail; draft responses as needed.

Skills

MS Office

Adobe Acrobat

Office procedures

Executive support

Education

Associates Degree

Tools

MS Office

Adobe Acrobat

Job description

The Executive Administrative Assistant role at the Ann Arbor Area Transportation Authority provides executive-level administrative support to the Deputy CEO, Finance and Administration, and manages a range of office functions. The position requires handling confidential information, coordinating meetings, and ensuring timely communications with the Board of Directors and government officials.

Applicants should have an associate degree and 3–5 years of executive-level experience, with strong MS