Executive Administrative Assistant to CEO

Saint Luke's Health System; Lake Lotawana (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

Saint Luke’s Health System is seeking an Executive Administrative Assistant to support the President of the South and East Region and delegates. The role offers diverse, confidential administrative responsibilities, requiring strong attention to detail and customer service, with 3+ years in an executive-support role, preferably in healthcare.

You will organize meetings, manage calendars, prepare materials, and handle sensitive information while working with a friendly leadership team and

Qualifications

• 3–5 years of executive administrative assistant experience.
• Healthcare setting experience preferred.

Responsibilities

• Attend and prepare South and East Region Board meetings and Executive Board meetings.
• Organize Board of Directors and Town Hall meetings; prepare materials, invitations, minutes.
• Lead leadership committee meetings; prepare materials and take minutes.
• Maintain President's schedule and Outlook calendar.
• Handle highly confidential and sensitive information.
• Perform general clerical duties: letters, mailings, filing, email and SharePoint lists.
• Assist with development and coordination of employee events.
• Use independent judgment to plan, prioritize and organize workload.
• Prepare PowerPoint presentations.
• Maintain filing system and office processes.
• Manage various administrative and special projects and other duties.

Skills

3 years exp

Job description

Job Description

Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the President of the South and East Region and other delegates. (Saint Luke’s East and Saint Luke’s South Hospitals) This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities. To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 3 years of executive administrative assistant experience, preferably in a healthcare setting.

The Work

• Attend and prepare South and East Region Board meetings as well as Executive Board meetings
• Organizes Board of Directors and community Town Hall meetings by preparing meeting materials and presentations, sending invitations, communicating with participants, and taking and distributing meeting minutes.
• Helps organize leadership committee meetings as lead by the President. Prepares and distributes related materials and takes meeting minutes.
• Maintains schedule and Outlook calendar for President.
• Handles highly confidential and sensitive information.
• Performs general clerical duties to include preparing letters and mailings, filing paper and electronic materials, and maintaining email and SharePoint distribution lists and permissions.
• Assists with the development and coordination of employee events (e.g. special recognition events).
• Uses independent judgment to plan, prioritize, and organize a diversified workload.
• Prepares PowerPoint presentations.
• Maintains filing system and processes for the office.
• Manage various administrative and special projects and other duties as assigned.

Why Saint Luke’s?

We believe in creating a collaborative environment, while looking for innovative ways to improve. We offer competitive salaries and benefits packages to all eligible employees,

Job Requirements

Applicable Experience: 3-5 years

Job Details

Full Time Day (United States of America)

Saint Luke’s Health System includes 18 hospitals and campuses across the Kansas City region, home care and hospice, behavioral health care, dozens of physician practices, a life care senior living community, and more.

Find out more about what Saint Luke’s offers: http://www.saintlukeskc.org/about-saint-lukes