Administrative Coordinator, Finance Division

St. Luke's University Health Network; Allentown (Lehigh County); In loco; USD 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

St. Luke’s University Health Network is seeking an Administrative Coordinator to provide high-level administrative and operational support to the Chief Financial Officer and Finance Division Senior Leadership Team.

The role coordinates executive calendars, travel, meetings and communications, while handling confidential information and supporting Finance Division priorities. A minimum of 3 years of senior leadership support is required, with advanced Office 365 proficiency.

Competenze

• Minimum of 3 years of senior leadership support experience.
• Advanced proficiency with Microsoft Office 365 applications.
• Ability to handle confidential information with discretion.

Mansioni

• Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logistics
• Prepares agendas, presentations, reports, correspondence and meeting materials
• Serves as professional point of contact for internal and external stakeholders
• Arranges travel and processes expense reports
• Screens visitors, phone calls, emails, or physical mail
• Maintains confidentiality and exercises sound judgment when handling sensitive information
• Maintains inventory of office supplies and demonstrates appropriate, efficient use of equipment and supplies
• Performs other related duties as assigned

Conoscenze

Communication skills

Office 365 proficiency

Confidential information handling

Formazione

High school diploma or equivalent

Associate or bachelor’s degree preferred

Strumenti

Microsoft Office 365

Copilot / Teams / SharePoint

Descrizione del lavoro

St. Luke’s is proud of the skills, experience and compassion of its employees. The employees of St. Luke’s are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient’s ability to pay for health care.

Provides administrative and operational support to the Chief Financial Officer and Finance Division Senior Leadership Team. Coordinates executive schedules, meetings, communications, travel, and leadership activities while managing confidential information and supporting Finance Division priorities.

The Administrative Coordinator performs a wide variety of administrative tasks in support of a top executive. Manages complex and confidential issues and problems, referring only the most complex issues to the executive or applicable higher-level team members.

JOB DUTIES AND RESPONSIBILITIES:

• Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logistics
• Prepares agendas, presentations, reports, correspondence and meeting materials
• Serves as professional point of contact for internal and external stakeholders
• Arranges travel and processes expense reports
• Screens visitors, phone calls, emails, or physical mail
• Maintains confidentiality and exercises sound judgment when handling sensitive information
• Maintains inventory of office supplies and demonstrates appropriate, efficient use of equipment and supplies
• Performs other related duties as assigned

PHYSICAL AND SENSORY REQUIREMENTS:

Requires sitting for up to 4 hours per day, 2 hours at a time. Standing for up to 4 hours per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning. Occasionally requires lifting, carrying, pushing and pulling objects weighing up to 50 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general, peripheral and near vision, visual monotony.

EDUCATION:

High school diploma or equivalent required. Associate or bachelor’s degree in business administration program preferred.

TRAINING AND EXPERIENCE:

A minimum of 3 years of senior leadership support experience required. Advanced proficiency with Microsoft Office 365 applications, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe Acrobat preferred.

St. Luke’s University Health Network is an Equal Opportunity Employer.