Executive Administrative Assistant Secret

Eccalon, LLC; Hanover (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

Eccalon, LLC is looking for an Executive Administrative Assistant to provide crucial support in a fast-paced environment focused on defense acquisition and sustainment. You will manage high-level executive tasks, including complex scheduling and correspondence while serving as a key liaison across organizational levels. Candidates with an Active Secret clearance and substantial experience in executive support and operations within government contexts are highly preferred.

Benefits

Extensive benefits package

Career advancement opportunities

Supportive work environment

Inclusion and teamwork culture

Qualifications

• 5 years of experience in executive-level support, scheduling, and task management.
• Highly proficient in Microsoft Office Suite including Word, Excel, and PowerPoint.
• Experience within DoD and excellent customer service skills.

Responsibilities

• Provide direct executive-level support to SES and General/Flag Officer leadership.
• Manage complex calendars and schedule senior-level engagements.
• Prepare and finalize high-visibility correspondence and reports.

Skills

Analytical skills

Problem-solving skills

Customer service abilities

Multi-tasking abilities

Writing skills

Active listening skills

Education

Bachelor’s degree from an accredited college/university

Tools

Microsoft Office Suite

Job description

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Job Description

Eccalon is seeking an Executive Administrative Assistant to provide executive-level administrative and operational support to senior leadership within the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD A&S). Operating in a dynamic and mission-critical environment, this role ensures the seamless execution of daily executive functions and serves as a key facilitator in the coordination of high-level defense acquisition and sustainment activities.

Description

Job Description

Eccalon is seeking an Executive Administrative Assistant to provide executive-level administrative and operational support to senior leadership within the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD A&S). Operating in a dynamic and mission-critical environment, this role ensures the seamless execution of daily executive functions and serves as a key facilitator in the coordination of high-level defense acquisition and sustainment activities. This position requires an Active Secret clearance.

Responsibilities

• Provide direct executive-level support to SES and General/Flag Officer leadership within OUSD A&S.
• Manage complex calendars, schedule meetings, coordinate senior-level engagements, and deconflict priorities.
• Prepare, proofread, and finalize high-visibility correspondence, memoranda, reports, and presentation materials.
• Monitor and track executive taskers, briefing deadlines, and responses to OSD-level inquiries using task management systems (e.g., CATMS).
• Coordinate classified and unclassified meetings, including room reservations, visitor access, and audio-visual needs.
• Manage executive travel logistics, including DTS travel authorizations, itineraries, and vouchers.
• Serve as a liaison between senior leadership and internal/external stakeholders across the DoD, interagency, and industry.
• Exercise discretion in handling sensitive and classified information in accordance with DoD regulations and security protocols.
  
  

Required Qualifications

• Clearance: Active Secret
• Minimum of five (5) years of experience to include executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense (preferably).
• Executive level support experience, experience within DoD and other federal agencies.
• Demonstrated success managing several direct reports and multiple functional areas across multiple locations.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have excellent analytical and problem-solving skills.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
  
  

Preferred Qualifications

• Bachelor’s degree from an accredited college/university
  
  

About the Organization Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.

Why Join Us?

Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

Apply today to advance your career!

EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

EEO is the law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Defense and Space Manufacturing

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