Executive Administrative Assistant

Sawdey Solution Services; Arlington (VA); Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Assistant to provide top-tier support to executives. This role involves managing complex schedules, composing official documents, and ensuring smooth operations across multiple departments. The ideal candidate will excel in multitasking and possess exceptional customer service skills. Join a vibrant team that values work-life balance and offers a competitive compensation package, including comprehensive benefits and opportunities for professional growth. If you thrive in a dynamic environment and are ready to make a significant impact, this position is perfect for you.

Benefits

Health Saving Account (HSA)

Dependent-care Flexible Spending Account (FSA)

Competitive Paid Time Off (PTO)

401(k) with employer matching

Employee Assistance Program (EAP)

Employee Referral program

Paid Training and Tuition reimbursement

Wellness Challenges

Qualifications

• Minimum of five years of executive-level support experience.
• Proficient in Microsoft Office Suite with strong writing skills.

Responsibilities

• Provide administrative support for various departments and maintain calendars.
• Composes and writes official correspondence and reports.

Skills

Analytical Skills

Problem-Solving Skills

Active Listening

Customer Service

Multi-tasking

English Writing Skills

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office Suite

Defense Travel System (DTS)

Electronic Correspondence and Task Management System (CATMS)

Job description

At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

Telework/Work-from-Home Authorized:

About the Role:

Sawdey Solution Services is seeking an Executive Administrative Assistant to provide executive level support.

Additional Responsibilities Include, but are not Limited To:

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
• Answers the telephone and refers the calls to the appropriate individuals within the office.
• Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
• Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Maintain, monitor and synchronize calendars, schedules, events, briefings, meeting invitations, and activities.
• Serve as receptionist for visitors with scheduled office calls.
• Reserve conference rooms, coordinate electronic invitations, coordinate the set-up of Unclassified and Secure AV/VTC facilities, prepare handouts, distribute “read-aheads,” coordinate teleconferencing and document meeting minutes.
• Composes and write quality official correspondence, reports, letters, notices, instructions, and memoranda and documents for signature.
• Utilize Microsoft Office Suite and various software types such as internet, database, spreadsheets, calendars and electronic mail.
• Gather and review information to develop correspondence and reports using Microsoft software (Microsoft Word, Outlook, Excel, and PowerPoint).
• Perform data entry and prepare data for inclusion into OUSD (A&S) briefs using Microsoft PowerPoint, Word, Excel and other programs.
• Perform word processing to texts, tables, and graphs.
• Generate reports and memoranda, and support briefings and technical presentations.
• Manage correspondence of OUSD (A&S) organizational structure and content on the OUSD (A&S) NIPR and SIPR portal sites.
• Monitor and manage all OUSD (A&S) Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).
• Track and coordinate taskers external to the OUSD (A&S) as required.
• Schedule office events and ordering supplies.
• Work on the Defense Travel System (DTS) and responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
• Process incoming mail, including email and facsimile, route correspondence to the appropriate individual(s) in the office for response and tracking actions.
• Review, edit and ensure accuracy of reports prior to release to government officials.
• Responsible for correct format, spelling, punctuation, and grammar.
• Coordinates transmissions of FOIA request between the different offices and agencies for information retrieval to meet the deadline of the requestor.
• Provide executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities for Department of Defense.
• Manage several direct reports and multiple functional areas across multiple locations.
• Provide excellent analytical and problem-solving skills.
• Manage customer expectations and work directly with customers.
• Provide outstanding customer service abilities to initiative, judgment, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Perform other duties, as assigned.

Experience Requirements:

• Minimum of five (5) years of experience.
• Executive level support experience, experience within DoD and other federal agencies.
• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
• Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
• Must have strong active listening skills to assess customer needs and satisfaction.

Education Requirements:

Other Required Skills & Abilities:

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.

Security Clearance Requirements:

• Top Secret/SCI Clearance.

This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

Benefits at Sawdey Solution Services:

At Sawdey Solution Services, we offer an extensive benefits package. Our employee-focused benefits for full-time employees include:

• Vibrant Company Culture: Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together!
• Healthy Work-Life Balance: We place a strong emphasis on work-life balance; we don’t just ‘talk the talk’ in terms of work-life balance, we ‘walk the walk’! We not only support, but highly encourage, prioritizing your health and well-being.
• Competitive Compensation Package: Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
  • Health Saving Account (HSA) with employer contributions.
  • Dependent-care Flexible Spending Account (FSA).
  • Competitive Paid Time Off (PTO) and Federal Holiday Observance.
  • Immediately vested 401 (k) with employer matching.
  • Employee Assistance Program (EAP).
  • Employee Referral program with compensated referrals!
  • Additional benefits offered.
• Grow With Us: We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success.

Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services:

• Wellness Challenges.
• Focus on internal career advancement and growth.