Administrative Assistant

Chimera Enterprises International; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Chimera Enterprises International seeks an Executive Assistant in Washington, DC to support the DHS CWMD Office. This role includes managing complex schedules, coordinating meetings, and drafting official documentation while providing top-tier administrative support. A positive attitude and strong communication skills are essential, along with a required SECRET clearance.

Qualifications

• 5 years of experience with Microsoft Outlook, PowerPoint, Excel, and Word.
• Experience working in the Defense Travel System (DTS).
• Understanding of DoD classified document handling procedures.

Responsibilities

• Coordinate internal and external meetings, managing scheduling and logistics.
• Draft memorandums and prepare presentations for briefings.
• Execute administrative functions to support operational effectiveness.

Skills

Communication skills

Microsoft Office proficiency

Attention to detail

Education

Associate's degree

Job description

Chimera supports our customers with advanced intelligence analysis and expert administrative support to aid analysts, the warfighters and decision makers. You will be supporting the DHS CWMD Office in Washington, DC as an Executive Assistant.This position is partial telework with 1-2 days on-site at a minimum (or as otherwise directed by the government).
As an executive assistant you will work with a team of other administrative staff across all directorates within the DHS CWMD Office and support Agency leaders with their important roles and complicated schedules. You will need to have expert understanding of Microsoft products and calendar management, SharePoint and MS Teams. You will need to have expert communication skills both written and oral as you will be interfacing across the organization and with other Senior leaders in the Government. Attention to detail is important as well as collaborative skills to work as a team to get the job done. As the EA you will be supporting high profile individuals and be expected to help them and make their jobs easier. A positive attitude and immediate responsiveness (during work hours) is important.

This position requires an activeSECRETclearance.

Job Duties:

• Execute a multitude of day-to-day administrative functions to ensure operational effectiveness within the executive office by coordinating all interagency interaction (i.e., internal and external stakeholders, within Government and internationally).
• Coordinate with staff and leadership of other organizations by planning and executing internal and external meetings, conferences, and special events. This includes:
• Operating video teleconferencing equipment and general audiovisual equipment
• Managing web conferencing connections for online meetings.
• Ensuring that locations are properly booked for use.
• Developing agendas
• Sending meeting requests and notifications
• Ensuring background documentation, visuals, and briefings are prepared.
• Setting up the meeting space and web- or teleconference
• Providing support during the event
• Draft memorandums and program documentation to support data calls and effectively review final documentation for grammar and formatting.
• Assist with the preparation of PowerPoint and other presentations for official briefings.

Required Knowledge, Skills and Abilities:

• Experience working directly with Senior-level staff.
• Proficiency in the Microsoft Office suite of software, with 5 years of experience using Outlook, PowerPoint, Excel, and Word.
• Possess strong communication skills, both orally and in writing.
• Experience working in the Defense Travel System (DTS).
• Possess a working knowledge of Department of Defense (DoD) classified document handling procedures.

Education:

• Associate’s degree and at least 5 years of job-related experience or equivalent.

Clearance Level: Secret

Location: DHS HQ - St. Elizabeths Campus Washington DC

Chimera Enterprises International is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.