Executive Administrative Assistant: Schedule & Meetings

RXinsider LTD.; Nashville, Northern (TN, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

401(k) with match

Education support

Paid time off

Job summary

HealthTrust, part of HCA Healthcare in Nashville, is seeking an Administrative Assistant to support executive-level calendars, meetings, and confidential information with discretion.

You will collaborate with top executives, develop PowerPoint materials, and help improve office procedures while ensuring accurate document management and expense processing.

Qualifications

• HS Diploma or equivalent is required.
• 3-7 years of administrative assistance experience.
• Working knowledge of all Microsoft applications including Outlook, PowerPoint, Word, Excel and Visio.
• Ability to make calculations, balance and reconcile figures and make changes accurately.
• Experience with Concur expense management system preferred.
• Skilled communicator in verbal and written form.

Responsibilities

• Provide secretarial support to department personnel including typing, composing and proofreading correspondence, indexing and filing documents.
• Power Point presentation development
• Policy & Procedure development/revision
• Ensures adequacy of office supplies and equipment.
• Answers inquiries or refers callers/visitors to appropriate individuals.
• Schedule/coordinates meetings, appointments, travel arrangements and submit expense reports for business expenditures
• Typing and distribution of meeting minutes if needed
• Compiles reports from data and existing records.
• Filing pertinent contract support materials
• Develops and implements office procedures related to coordination of interoffice communications.
• Maintains strict confidentiality.

Job description

Do you have the career opportunities as an Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HealthTrust which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Job Summary And Qualifications

As an Administrative Assistant, you will manage complex schedules, coordinate high-level meetings, and handle confidential information with the utmost discretion. Your ability to anticipate needs, solve problems, and communicate effectively will be crucial to your success. This is an exciting opportunity to work closely with top executives, gain valuable insights and grow your career in a supportive and collaborative environment.

What you will do in this role:

• Provide secretarial support to department personnel including typing, composing and proofreading correspondence, indexing and filing documents.
• Power Point presentation development
• Policy & Procedure development/revision
• Ensures adequacy of office supplies and equipment.
• Answers inquiries or refers callers/visitors to appropriate individuals.
• Schedule/coordinates meetings, appointments, travel arrangements and submit expense reports for business expenditures
• Typing and distribution of meeting minutes if needed
• Compiles reports from data and existing records.
• Filing pertinent contract support materials
• Develops and implements office procedures related to coordination of interoffice communications.
• Maintains strict confidentiality.
  
  

What Qualifications you will need:

• HS Diploma or equivalent is required
• Min 3-7 years of administrative assistance experience
• Working knowledge of all Microsoft applications including Outlook, PowerPoint, Word, Excel and Visio.
• Ability to make calculations, balance and reconcile figures and make changes accurately.
• Experience with Concur expense management system preferred.
• Skilled communicator in verbal and written form
  
  

Benefits

HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts
  
  

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years. HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.