Executive Administrative Assistant

HCA Healthcare; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Tuition assistance

Comprehensive benefits

Job summary

HCA Healthcare is seeking an Executive Administrative Assistant for the Clinical Services Group. This office-based role at the CSG Headquarters in Brentwood, TN, supports the Executive Team with advanced administrative duties, travel coordination, calendar management, and report preparation.

Applicants should have at least five years of administrative experience, healthcare exposure preferred, and strong skills in Outlook, Concur, SharePoint/Teams, PowerPoint, and Excel.

Qualifications

• Minimum five years of administrative experience, including healthcare exposure.
• Proficient with Outlook; Concur preferred.
• Familiar with SharePoint/Teams; strong PowerPoint and Excel skills.

Responsibilities

• Perform complex administrative duties including composing correspondence and coordinating resources across corporate functions.
• Coordinate travel and process travel expenses via Concur; prepare reimbursement reports.
• Schedule meetings, manage calendars, answer phones, file documents and handle confidential information.
• Prepare reports and presentation materials; maintain division files and communications lists.
• Attend meetings and support the Executive Team with administrative tasks.

Skills

Communication

Organization

Attention to detail

Multitasking

Tools

Outlook

Concur

SharePoint

Teams

Adobe PDF editing

PowerPoint

Excel

Job description

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life.

We are currently looking for an exceptional Executive Administrative Assistant to join our Clinical Services Group.

We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

This role is office based at CSG Headquarters in Brentwood, TN.

Key Responsibilities include:

• Performs complex administrative duties including composing correspondence and coordinating resources across corporate functions.


• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested


• Handles various administrative details with initiative and good judgment.


• Provides general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.


• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.


• Maintains Outlook calendars and email as assigned.


• Prepares reports for company activities as required.


• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.


• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.


• Maintains a master list of current personnel supporting division operations as assigned by division executives.


• Communicates changes to corporate personnel responsible for managing these lists.


• Coordinates and schedules activities for outside Board affiliations.


• Maintains the Division policy & procedure manuals.


• Answers phones and screens phone calls, assists and directs callers and takes messages. Answers inquiries and/or referring callers/visitors to appropriate person/department.


• Maintains schedule of use of conference rooms.


• Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.


• Ensures adequacy of office supplies and equipment.


• Assists other staff as requested.


• Attends meetings as assigned and participates in educational activities and programs.


• Maintains strictest confidentiality.


• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.

EDUCATION & EXPERIENCE:

• A minimum of five years of administrative experience is required, including at least two years in a healthcare organization (appropriate education may be substituted for experience).


• High proficiency in workflow and productivity tools, such as:


• Outlook (required)


• Concur (highly preferred)


• SharePoint and Teams


• Adobe PDF form editing


• PowerPoint formatting


• Excel for trackers, lists, and dashboards


• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services


• Wellbeing support, including free counseling and referral services


• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence


• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling


• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing


• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual." - Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.