Executive Administrative Assistant - Safety Leadership

Dutech Systems Inc.; Boston (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading technology firm based in Boston is seeking a highly organized and detail-oriented Administrative Assistant to support the Deputy Chief Safety Officer and Safety Division leadership. The ideal candidate will assist with coordination, document management, meeting scheduling, and training event support. Required skills include advanced proficiency in Microsoft Office tools, strong communication skills, and excellent attention to detail. This position offers a dynamic work environment with an opportunity to engage with leadership directly.

Qualifications

• Experience scheduling meetings and managing calendars using Microsoft Outlook and Microsoft Teams.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational abilities.
• Strong problem-solving and planning skills.
• Advanced proficiency in Microsoft Excel for data tracking, analysis, and reporting.

Responsibilities

• Provide administrative support to Safety Division leadership and designated staff.
• Assist with preparing and finalizing presentations, reports, and documentation.
• Coordinate printing services, document distribution, and electronic signatures.
• Draft agendas, correspondence, and meeting documentation.
• Schedule internal and external meetings and maintain departmental calendars.

Skills

Scheduling meetings

Communication skills

Attention to detail

Microsoft Excel proficiency

Organizational abilities

Problem-solving skills

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Word

Microsoft Access

DocuSign

Job description

A leading technology firm based in Boston is seeking a highly organized and detail-oriented Administrative Assistant to support the Deputy Chief Safety Officer and Safety Division leadership. The ideal candidate will assist with coordination, document management, meeting scheduling, and training event support. Required skills include advanced proficiency in Microsoft Office tools, strong communication skills, and excellent attention to detail. This position offers a dynamic work environment with an opportunity to engage with leadership directly.