Executive Administrative Assistant - Public Service

Wisconsin State Public Defender; Madison (WI); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Pension plan

Relocation assistance

Vacation time

Job summary

Wisconsin State Public Defender is seeking an Exec Staff Assistant in Madison to provide high-level administrative support under the Administrative Services Director. The role involves greeting visitors, answering phones, mail distribution, scheduling, and coordinating meetings, agendas, and minutes.

Proficiency with MS Office or Google Workspace and experience working in diverse environments are required. This regular, full-time position offers a competitive starting hourly salary with a

Qualifications

• Providing administrative, clerical or office support.
• Working with Microsoft Office Suite and/or Google Workspace products.
• Effective oral, written, and communication skills.
• Working in a professional environment with people from different backgrounds.
• Training, education, and/or experience organizing meeting logistics, preparing agendas, distributing materials, taking meeting minutes, and coordinating audio/visual and room accommodations.
• Establishing and maintaining organized physical and digital filing systems, database records, and inventory tracking.
• Working with the criminal justice system and/or in other legal settings.
• Knowledge of state public records retention/disposal guidelines and Open Meeting Law requirements.

Responsibilities

• Provide high-level program and administrative support under supervision.
• Greet visitors, answer phones, handle mail distribution and scheduling.
• Coordinate meetings, prepare materials, take minutes and arrange AV/room setup.
• Maintain organized filing systems and monitor inventory.
• Assist with coordination of various office tasks in a professional environment.

Skills

Administrative support

Communication skills

Meeting coordination

Diversity awareness

Tools

Microsoft Office

Google Workspace

Job description

Wisconsin State Public Defender is seeking an Exec Staff Assistant in Madison to provide high-level administrative support under the Administrative Services Director. The role involves greeting visitors, answering phones, mail distribution, scheduling, and coordinating meetings, agendas, and minutes.

Proficiency with MS Office or Google Workspace and experience working in diverse environments are required. This regular, full-time position offers a competitive starting hourly salary with a