Legal Secretary - Appleton Trial Office

State of Wisconsin; Appleton (WI); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Excellent health plans

Generous paid time off

Top pension plan

Job summary

The State of Wisconsin seeks a full-time Legal Secretary in the Appleton Trial office to support attorneys and staff with clerical tasks and daily operations.

The role requires proficiency with Microsoft Office or Google Workspace, strong proofreading, and a detail-oriented approach, aligning with the state's commitment to public service and equal opportunity employment.

Qualifications

• Providing administrative, clerical or office support (e.g., greeting visitors, answering phones, mail distribution, etc.)
• Working with Microsoft Office Suites and/or Google Workspace (e.g., Google drive files, word processing, database entry, email, scheduling, spreadsheets, etc.)
• Proofreading documents (Note: your cover letter will be used to assessed your proofreading abilities and will be assessed for proper punctuation, grammar and spelling)
• Detail-oriented (e.g. accurately completing tasks, following instructions, gathering & organizing information, etc.)

Responsibilities

• Provide clerical and administrative support to the local office staff, including attorneys.
• Support attorneys with document preparation, scheduling, and client meetings.
• Proofread and assist in filing and organizing documents as part of litigation support.

Skills

Administrative support

Attention to detail

Communication skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Introduction

Are you seeking a rewarding and challenging career? Bring your administrative skills to the State Public Defenders (SPD) and make a difference in the lives of Wisconsin residents! The SPD is currently recruiting to fill one full-time Legal Secretary position in our Appleton Trial office.

SPD's mission is to enhance the quality of justice throughout Wisconsin by providing high-quality, cost-effective representation to indigent clients, protecting the rights of accused individuals, and by serving as advocates for effective defense services and a rational criminal justice system. At SPD, we are committed to diversity in hiring, retention, and career development. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status. To learn more, visit our website at http://wispd.gov.

What We Offer

This is an excellent opportunity to develop a meaningful and rewarding career with the SPD. Our employees have access to an excellent comprehensive benefit and compensation package, including access to the region's best health plans, and generous paid time off starting with 3.5 weeks of vacation, 9 paid holidays, and ample sick leave so that you can truly have work/life balance! SPD employees also enjoy participation is one of the nation's top-rated pension plans. Additionally, if you have student loans, you may be eligible for the Public Service Loan Forgiveness Program. To learn more about the value of SPD's total compensation package, please visit our Total Rewards Calculator.

Why Work With Us?

At the SPD, we pride ourselves on fostering an inclusive, human-centered and family-friendly culture, where everyone is encouraged to bring their "whole self" to work. Professional development is encouraged and supported, and we offer a wide variety of training opportunities to help you grow in your career. Our leadership's goal is to provide a work environment dedicated to ensuring that each and every staff member is treated with respect and dignity, recognizing each individual's contributions to the team. We encourage all applicants to read about the SPD's Diversity, Equity and Inclusion here.

Who We Are

SPD provides legal representation for persons who are accused of crimes or are defendants in certain specified civil matters, and who meet statutory financial eligibility criteria. The mission of the SPD is to zealously represent clients, protect constitutional rights, and advocate for an effective and fair criminal justice system. Our commitment is to treat our clients with dignity and compassion, as they are at the center of everything we do. To learn more about the various career paths and opportunities at the SPD, please click here.

Position Summary

The Legal Secretary (LS) provides clerical and administrative support to the local office staff, including attorneys. Join our team and contribute to this key function of the SPD, and experience the intrinsic reward of public service.

Salary Information

This classification is in pay schedule/range 02-12 with a starting salary of $27.08 per hour. A one-year probationary period will be required.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) for a position assigned to the stated pay range or counter-part pay range, should complete the application process as described above by the stated deadline.

Final selected candidates may be eligible for moving expense reimbursement to relocate to the place of employment.

Job Details

Background Check

We consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. A criminal background check will be done prior to an offer of employment.

Eligibility to work in the US

The SPD does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

Equal Opportunity Employer

The State of Wisconsin is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to providing equal employment opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Veterans

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for the application instructions to be considered for the Veterans Non-Competitive Appointment program.

Qualifications

LETTER OF QUALIFICATIONS & RESUME: You must submit both documents in order to be considered. It is important that you clearly explain and elaborate on your experience and/or training in your letter of qualifications and resume.

Minimum Qualifications (Required – Candidates must have Experience And/or Training Relevant To These Areas In Order To Be Considered For This Position)

• Providing administrative, clerical or office support (e.g., greeting visitors, answering phones, mail distribution, etc.)
• Working with Microsoft Office Suites and/or Google Workspace (e.g., Google drive files, word processing, database entry, email, scheduling, spreadsheets, etc.)
• Proofreading documents (Note: your cover letter will be used to assessed your proofreading abilities and will be assessed for proper punctuation, grammar and spelling)
• Detail-oriented (e.g. accurately completing tasks, following instructions, gathering & organizing information, etc.)

A well-qualified candidate will also have experience and/or training in the following areas:

• Working with the criminal justice system and/or in other legal settings
• Providing litigation support to attorneys in a legal or government setting (e.g. writing motions, e-filing documents, scheduling client meetings, etc.)

Deadline to Apply

The deadline to apply is 11:59 pm on Monday, September 28, 2026.