Executive Administrative Assistant - Multi-Site HR & Operations

Kids for the Future; Charlotte (NC); On-site; USD 30,000 - 39,000; Full time

Job summary

OccuMedX Group, Inc. is seeking an Administrative Assistant to support the Charlotte office.

This role handles day-to-day administrative tasks, onboarding logistics, travel coordination, and confidential records across multi-state operations, reporting to the leadership team. The ideal candidate will be highly organized with strong communication, problem-solving, and multitasking abilities, proficient in Microsoft Office, and comfortable managing multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree, or relevant administrative experience preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong written and verbal communication skills with professional email and telephone etiquette.
• Strong organizational skills, attention to detail, and demonstrated follow-through.
• Ability to manage multiple priorities, meet deadlines, and adjust to changing business needs.
• Strong travel coordination, expense tracking, recordkeeping, and reconciliation skills preferred.

Responsibilities

• Provide general administrative and clerical support to the Charlotte office and company leadership.
• Answer, screen, and direct incoming calls, emails, visitors, deliveries, and general inquiries professionally.
• Prepare, format, scan, copy, file, and distribute correspondence, forms, reports, labels, and other business documents.
• Maintain organized shared office spaces, files, administrative systems, and common work areas.
• Coordinate meetings, appointments, conference rooms, calendars, and office events as assigned.
• Receive, sort, distribute, and prepare incoming and outgoing mail and shipments.

Skills

Communication

Organization

Multitasking

Attention to detail

Written communication

Education

High school diploma

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

OccuMedX Group, Inc. is seeking an Administrative Assistant to support the Charlotte office.

This role handles day-to-day administrative tasks, onboarding logistics, travel coordination, and confidential records across multi-state operations, reporting to the leadership team. The ideal candidate will be highly organized with strong communication, problem-solving, and multitasking abilities, proficient in Microsoft Office, and comfortable managing multiple priorities in a fast-paced environment.