Executive Administrative Assistant (Medical)

Arkansas Talent Group; Little Rock (AR); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Half Days on Fridays

Profit sharing

Competitive compensation

Job summary

Arkansas Talent Group is partnering with a Central Arkansas organization to recruit an Executive Assistant in the clinic/medical field. The role provides high-level support and oversight for senior leadership, with discretion and initiative, in a fast-paced environment.

This career-focused position offers long-term growth within the organization. The ideal candidate brings 5+ years of executive admin experience, medical exposure, and strong MS Office plus AI tool familiarity.

Qualifications

• Executive-level administrative experience 5+ years—CEO, COO, CFO experience.
• Medical experience highly desired.
• Bachelor's degree highly preferred.

Responsibilities

• Attend leadership and board meetings, take minutes, document action items.
• Ensure follow-up on tasks and projects with accountability.
• Serve as liaison between senior leadership and the executive team.
• Contribute to strategy discussions with organizational insight.
• Gather, analyze, and present data to support executive decisions.

Skills

Executive-level admin

Discretion

Communication

Microsoft Office

Travel coordination

Strategic thinking

Data analysis

Education

Bachelor's degree

Tools

Microsoft Excel

PowerPoint

Word

AI tools

Job description

Arkansas Talent Group is partnering with a respected organization in Central Arkansas to help them find an Executive Assistant in the clinic/medical field. This role provides high-level support and oversight across a variety of programs and functions, serving as a trusted partner to senior leadership and the Owner with a high degree of discretion, professionalism, and initiative. This is a career-focused position designed for an ambitious, motivated individual seeking long-term growth within the organization.

Key responsibilities:

• Participate in leadership and board-level meetings, strategic planning sessions, and other key discussions, taking detailed minutes and documenting action items.
• Ensure consistent and timely follow-up on all outstanding tasks, projects, and initiatives with a high level of accountability.
• Act as a liaison between senior leadership and the broader executive team, facilitating communication and execution of priorities.
• Contribute to brainstorming sessions and strategic discussions, offering ideas and organizational insight.
• Gather, analyze, and present data to create meaningful reports that support executive decision-making.
• Coordinate, draft, and respond to communications on behalf of senior leadership in a professional and timely manner.
• Work closely with top-level executives and stakeholders on behalf of senior leadership.
• Prepare a wide variety of written materials (forms, procedures, brochures, presentations, etc.) to document activities, provide written references, and convey information.
• Maintain absolute discretion and confidentiality in all matters.
• Perform other related duties as assigned.

Technical and functional requirements:

• Bachelor's degree highly preferred.
• Executive-level administrative experience 5+ years- CEO, COO, CFO experience
• Experience in a fast-paced professional office environment preferred; medical experience highly desired.
• Exposure to financial processes, reporting, or business operations preferred.
• Advanced proficiency in Microsoft Office suite and comfort with emerging AI tools.
• Financial acumen, including exposure to cash management, reporting, or business operations.
• Exceptional organizational and project management skills.
• Strong follow-up and follow-through skills; ability to drive tasks to completion.
• Strategic thinking and problem-solving abilities.
• High level of professionalism, discretion, and sound judgment.
• Advanced technology skills, including Excel, PowerPoint, Word, and integrated AI features
• Ability to operate effectively in high-level, fast-paced environments.
• Demonstrated history of being career-driven, motivated, and growth-oriented with strong past tenure.
• Currently serving as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role in healthcare.
• Experienced in supporting C‑suite or senior leadership in a fast-paced, professional environment.
• Thrives in a high-expectation setting with demanding internal and external stakeholders.
• Polished executive presence with strong interpersonal and communication skills.
• Proactive and anticipatory — able to stay ahead of priorities and follow through without prompting.
• Enjoys being centrally involved in the business and contributing to strategic discussions.
• Demonstrates sound judgment, discretion, and the ability to grow with the organization.
• Interested in a role with a strong long-term career trajectory.
• Candidate with experience supporting multiple location/business units required
• Ability to travel 2 days a week to a location an hour and a half away (mileage paid)
• Competitive compensation and benefits package. 60-80k DOE
• Long-term growth opportunity within the organization.
• Half Days on Fridays!
• Profit sharing
• Typical hours are M-TH 8-5 (but many days, ability to leave after the owner leaves around 3 pm)

This is a full-time, on-site position based in Central Arkansas, with weekly travel requirements (no overnight). The ideal candidate will be local and have extensive medical industry experience.