Executive Assistant Medical Practice

The Siskin Group; Inglewood (CA); On-site; USD 31,684 - 42,705; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Training & development

Vision insurance

Job summary

Allied Health Solutions Medical Group in California seeks an Executive Assistant to provide high-level administrative support to a physician who owns and operates a medical clinic and IPA. You will manage calendars, prepare reports, and coordinate projects in a fast-paced healthcare setting.

The ideal candidate is highly organized, discreet, and proactive, with excellent communication and a proven track record supporting senior executives. Growth opportunities available.

Qualifications

• Previous experience as an Executive Assistant or Administrative Assistant in a medical setting.
• Experience working in a medical office, healthcare organization, physician practice, or hospital preferred.
• Exceptional organizational skills with attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Excellent written and verbal communication and discretion.
• Proficient in Microsoft Word, Excel, Outlook, Teams and Google Workspace.
• Valid driver's license and reliable transportation preferred.

Responsibilities

• Prepare professional correspondence, reports, presentations, and meeting materials.
• Organize and maintain confidential medical, business, personal and administrative records.
• Coordinate projects and ensure timely follow-up on assignments.
• Answer calls, emails, and other communications professionally.
• Maintain organized electronic and paper filing systems.
• Assist with data entry, document preparation, and record management.
• Manage the physician's calendar, meetings, appointments, and scheduling.
• Coordinate with clinic staff, vendors, and healthcare partners.
• Help improve office workflows and administrative processes.
• Maintain confidentiality and HIPAA compliance.
• Support physician leadership in daily clinic operations.

Skills

Executive assistant experience

Healthcare administration

Organizational skills

Discretion confidentiality

Communication skills

Technology proficiency

Education

High school diploma or equivalent

Tools

EMR/EHR systems

Microsoft Office

Google Workspace

Scheduling software

Job description

Benefits:

• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Training & development
• Vision insurance

Allied Health Solutions Medical Group is seeking an exceptional Executive Assistant to provide high-level administrative support to a physician who owns and operates a successful medical clinic and Independent Physician Association (IPA). This is a critical position for someone who is highly organized, detail-oriented, proactive, and able to manage multiple priorities with professionalism and discretion. The Executive Assistant will work closely with the physician and other executive staff to support both daily medical practice operations and strategic business initiatives, including the development of new healthcare programs and organizational systems. This is an excellent opportunity to work alongside a physician leader and senior executives in a medical practice setting and play an integral role in the continued growth of a healthcare organization.

Primary Responsibilities

Executive & Administrative Support

• Prepare professional correspondence, reports, presentations, and meeting materials
• Organize and maintain confidential medical, business, personal and administrative records
• Coordinate projects and ensure timely follow-up on assignments
• Answer and direct phone calls, emails, and other communications professionally
• Maintain organized electronic and paper filing systems
• Assist with data entry, document preparation, and record management
• Manage the physician's calendar, meetings, appointments, and scheduling

Medical Practice Support

• Assist with medical administrative operations
• Coordinate with clinic staff, vendors, and healthcare partners
• Help improve office workflows and administrative processes
• Maintain compliance with confidentiality and HIPAA requirements
• Support physician leadership in daily clinic operations

Executive Project Management

• Assist in developing new healthcare programs and operational initiatives using AI technology
• Research healthcare-related topics and prepare summaries
• Track deadlines and project milestones
• Help organize meetings, agendas, and follow-up action items
• Create efficient systems to improve organization and productivity

Personal Executive Assistance

• Organize personal and household records
• Manage important documents, files, and digital records
• Coordinate appointments, reminders, and schedules
• Assist with administrative errands and special projects as needed

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Healthcare Administrator, or similar role
• Experience working in a medical office, healthcare organization, physician practice, or hospital strongly preferred
• Exceptional organizational skills with outstanding attention to detail
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Excellent written and verbal communication skills
• Professional, dependable, and able to maintain strict confidentiality
• Self-motivated with strong problem-solving abilities
• Comfortable working independently with minimal supervision
• Proficient in: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Adobe Acrobat, Google Workspace, Digital filing and organization platforms
• Experience with electronic medical records (EMR/EHR) systems is a plus
• Valid driver's license and reliable transportation for occasional business errands preferred

Ideal Candidate

We are looking for someone who is:

• Extremely detail-oriented
• Highly organized and process-driven
• Professional and trustworthy
• Able to anticipate needs before they arise
• Comfortable supporting a physician executive
• Interested in healthcare administration and practice management
• Passionate about helping improve patient care through strong organizational support
• Able to maintain complete confidentiality and exercise sound judgment

Compensation & Benefits

• Starting pay of $27.00 per hour, with opportunities for advancement based on performance and experience
• Flexible scheduling
• Opportunity for professional growth within a growing healthcare organization
• Work directly alongside an experienced physician and healthcare executive
• Meaningful role with opportunities to contribute to healthcare program development and organizational improvement

If you are an organized professional who thrives in a fast-paced healthcare environment and wants to make a meaningful impact, we encourage you to apply.