Executive Administrative Assistant - Laboratory

Lensa; Saint Paul (MN); Hybrid; USD 66,000 - 82,000; Full time

Job summary

Lensa is seeking an Executive Administrative Assistant to support the Lab Technical Director at 3M. This hybrid role involves managing complex schedules, facilitating meetings, and handling administrative functions in a dynamic lab setting. The ideal candidate is organized, proactive, and has a strong background in administrative tasks.

Qualifications

• Two years of administrative experience.
• Expertise equivalent to administrative certifications can benefit the role.
• Advanced proficiency in MS Office including Word and Excel.

Responsibilities

• Provides administrative support for the Lab Technical Director.
• Schedules and supports meetings and manages multiple calendars.
• Manages laboratory databases and procurement.

Skills

MS Office

Meeting Planning

Communication

Organization

Education

High school diploma/GED

Tools

Microsoft Teams

Job description

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Job Description

Job TitleExecutive Administrative Assistant Laboratory

Collaborate with Innovative 3Mers Around the WorldChoosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

Role

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You’ll Make in this RoleAs an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by:

• Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers
• Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts
• Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space
• Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries.
• Manages laboratory databases, Microsoft Teams and other electronic documentation and archives
• Leads all aspects of supply, certification and services procurement for a global R&D organization.
• Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate.
• Coordinates travel arrangements and complete subsequent expense reports
• Performs basic accounting functions such as paying invoices, and tracking budgets and spending
  
  

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment
  
  

Additional qualifications that could help you succeed even further in this role include:

• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
• Advanced administrative assistant experience in a laboratory environment
• Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc.
• Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams
• Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines
  
  

Work location:

• Hybrid - Maplewood, MN
• Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week
  
  

Relocation Assistance: not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope. Chat with MaxFor assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.

Applicable to US Applicants Only:The expected compensation range for this position is $66,635 - $81,442, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Good Faith Posting Date Range 05/09/2025 To 06/08/2025 Or until filled

All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

3M Global Terms of Use and Privacy Statement

Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at 3M are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here (http://multimedia.3m.com/mws/media/1274940O/3m-jobs-country-data-privacy-statements-external.pdf) , select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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