Executive Administrative Assistant II

The University of Alabama; Tuscaloosa, Northern (AL, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama’s President Office seeks an Administrative Assistant II to provide essential administrative support, serve as receptionist, and manage communications. The role involves data entry, budget-related tasks via Concur, and coordinating travel and meetings with discretion and professionalism.

Required are a high school diploma or GED with 2 years of admin experience, or an associate degree or higher; strong Microsoft Office skills and the ability to learn university software

Qualifications

• High school diploma or GED and two years of admin experience, or an associate degree or higher.
• Proficiency with Microsoft Office; ability to learn university software (Concur, Box, Adobe Suite, BuyBama).
• Excellent verbal and written communication; strong organizational skills.
• Attention to detail and ability to manage multiple tasks with professionalism.

Responsibilities

• Provide administrative support for unit operations and act as receptionist.
• Handle calls, emails, guests; maintain files and data entry.
• Draft communications on supervisor/department staff behalf; budget monitoring via P-Card/Concur.
• Coordinate with internal/external stakeholders; schedule meetings and travel as needed.
• Operate standard office equipment and ensure confidentiality and discretion.

Skills

Attention to detail

Problem solving

Multitasking

Organizational skills

Verbal communication

Written communication

Professionalism

Discretion

Confidentiality

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Office

Concur

Box

Adobe Suite

BuyBama

Job description

The University of Alabama’s President Office seeks an Administrative Assistant II to provide essential administrative support, serve as receptionist, and manage communications. The role involves data entry, budget-related tasks via Concur, and coordinating travel and meetings with discretion and professionalism.

Required are a high school diploma or GED with 2 years of admin experience, or an associate degree or higher; strong Microsoft Office skills and the ability to learn university software